Purpose

• The Department of Public Works is an equal opportunity, affirmative action employer.
• The intention is to promote representatively in the Public Service through the filling of these posts and with persons whose appointment will promote representatively, will receive preference.
• An indication by candidates in this regard will facilitate the processing of applications.
• If no suitable candidates from the unrepresented groups can be recruited, candidates from the represented groups will be considered.
• People with disabilities are encouraged to apply.

Requirements

• A Senior Certificate/Grade 12 Certificate, extensive relevant working experience in Office Administration and Clerical Services.

Skills & Competencies

• Willingness to adapt work schedule in accordance with office requirements.
• Customer service principles and practices.
• Understanding of legislation, policies and procedures of DPWI, Office management and administrative tasks.
• Advanced communication (verbal and written).
• Computer literacy, Interpersonal skills.
• Customer service oriented.
• Planning and organising.
• Stress management skill.
• People orientated, Hardworking, Resourceful, Professional personal presentation, Initiative, Self-motivated, respectful, honesty, trust worthy and Creative.

Responsibilities

• Receive visitors and or clients;
• Assist and direct visitors and clients to their destination;
• Re-direct calls as appropriate and take adequate messages when required;
• Handling visitor’s inquiries whenever possible;
• Keeping a logbook of each day’s visitors;
• Ensure a clean reception area;
• Provide a high level of internal customer service, Extent of support to the effective management of work flow and administration of office functions, Nature and efficiency of liaison, Number and extent of meetings co-ordinated, Number and accuracy of reports collated;
• Effective management of visits in the office, Number and quality of documents and reports prepared.

Additional Information

• Kindly take note that with effect from 01 January 2021, DPSA approved the new Z83 Application Form (obtainable from any Public Service department); applicants are requested to use the new application form as failure to do so will result in their application being disqualified.
• The Z83 form must be signed when submitted.
• To streamline the recruitment process to be more responsive to the public, as well as to create more protective measures during the pandemic by avoiding over-crowding and curb the costs incurred by applicants such measures should include the following regarding certification: Advertisement and accompanying notes must clearly capture the requirements for the certification to reflect that applicants.
• Please not note that applicants are not required to submit copies of qualifications and other relevant documents on application but must submit the Z83 and a detailed Curriculum Vitae.
• The communication from HR of the department regarding requirements of certified documents will be limited to shortlisted candidates.
• Therefore, only shortlisted candidates for a post will be required to submit certified documents on or before the day of the interview following communication from HR.
• The application for employment Form (Z83) provides under the sectional “additional information” that candidates who are selected for interviews will be requested to furnish additional certified information that may be requested to make final decision.
• It must be borne in mind that when a document is certified as a true copy of an original, the certifier only confirms it being a true copy of the original presented.
• Therefore, the certification process does not provide validation of the authenticity of the original document.
• The validation occurs when the documents is verified for authenticity.
• Regulation 67 (9) requires the executive authority to ensure that he or she is fully satisfied of the claims being made and these read with Regulations (57) (c) which requires the finalisation of Personnel Suitability Checks in order to verify claims and check the candidate for purpose of being fit and proper for employment.
• Applications not complying with the above will be disqualified.
• Should you not have heard from us within the next months, please regard your application as unsuccessful.
• Note: It is the responsibility of all applicants to ensure that foreign and other qualifications are evaluated by SAQA.
• Recognition of prior learning will only be considered on submission of proof by candidates.
• Kindly note that appointment will be subject to verification of qualifications and a security clearance.
• Faxed or late applications will NOT be accepted.
• Shortlisted candidates must be willing to undergo normal vetting and verification processes.
• Should you not have heard from us within the next 3 months, please regard your application as unsuccessful.

Ref No

• 2022/289

Remuneration

• R147 459 per annum

Enquiries

• Ms. T Nzama Tel No: (012) 406 1509

Centre

• Head Office

Application Form

• 👉🏿 Cofa apha

Download Full Vacancy

• 👉🏿 Cofa apha

For Attention

Hand Deliver at

• CGO Building, Cnr Bosman and Madiba Street, Pretoria

Post to

• The Director-General, Department of Public Works, Private Bag x65, Pretoria, 0001