Purpose

• The Department of Public Works is an equal opportunity, affirmative action employer.
• The intention is to promote representatively in the Public Service through the filling of these posts and with persons whose appointment will promote representatively, will receive preference.
• An indication by candidates in this regard will facilitate the processing of applications.
• If no suitable candidates from the unrepresented groups can be recruited, candidates from the represented groups will be considered.
• People with disabilities are encouraged to apply.

Requirements

• A minimum of three-year tertiary qualification (NQF Level 6/National Diploma) in Secretarial Diploma, Office Management, Management Office, Business Administration, Public Administration / Public Management.
• Relevant years of working experience.

Skills & Competencies

Knowledge:

• Wide range of office management and administrative tasks;
• Good telephone etiquette;
• Demonstrative computer literacy;
• relevant legislation;
• Basic financial administration.

Skills:

• Advanced communication (verbal and written);
• Sound organisational skill;
• Good people skills;
• Language skills;
• Ability to communicate well with people at deferent levels;
• Basic numeracy;
• Interpersonal skills;
• Office administration and organisational skills;
• Planning and organising;
• Ability to research;
• Ability to act with tact and discretion.

Personal attributes:

• People orientated;
• High level of reliability;
• Hard working;
• Resourceful;
• Self-motivated;
• Trustworthy;
• Multilingual;
• Creative.
• Willing to adapt work schedule in accordance with office requirements.

Responsibilities

• Provides a secretarial/receptionist support service to the Regional Manager.
• Record the engagements of the Regional Manager.
• Utilises discretion to decide whether to accept/decline or refer to other employees, request for meetings, based on the assessed importance and urgency of the matter.
• Coordinate with and sensitises/advises the manager regarding engagements.
• Compiles realistic schedule of appointments.
• Renders administrative support services.
• Ensure the effective flow of information and documents to and from the office of the Regional Manager.
• Scrutinise routine submissions/ reports and make notes and/or recommendations for the manager.
• Responds to enquiries received from internal and external stakeholders.
• Collect, analyse and collate information requested by the RM.
• Clarify instructions and notes on behalf of the RM.
• Ensure that travel arrangements are well coordinated.
• Manage the leave register and telephone accounts for the unit.
• Handle the procurement of standard items like stationary, refreshments etc. for the activities for the RM and the unit.
• Provide support to the Regional Manager regarding meetings.
• Collect and compile all necessary documents for the RM to inform him/her on the contents.
• Record minutes/decision and communicates to relevant role-players, follow-up on progress made.
• Prepare briefing notes for the RM as required.
• Coordinates logistical arrangement for meetings when required.
• Supports the manager with the administration of the budget.
• Collects and coordinates all the documents that relate to budget of the office of the RM.
• Assist the RM in determining funding requirements for purposes of MTEF submissions.
• Keep record of expenditure commitments, monitors expenditure and alert the RM of possible over and under spending.
• Check and correlates BAS reports to ensure that expenditure is allocated correctly.
• Identify the need to move funds between items, consults with the RM.
• Compares the MTEF allocation with the requested budget and informs the manager of changes

Additional Information

• Application yakho kufuneka uyifake ngokugcwalisa i Z83 application form efumaneka kuzo zonke ii departments zakwa rhulumente okanye kwi websites zazo and kufuneka ibe ne signature yakho, initials zakho kwa kunye ne date and kufuneka ikhatshwe yi CV yakho yodwa.
• Qualifications nezinye ii documents zakho akufuneki uzifake.
• Ngabantu abakhethiweyo bodwa ekuzofuneka befake ii kopi zee qualifications nezinye ii documents zakho ezi certified ngalamini okanye ngosuku oluphambhili kwe mini ye interview emva kokuba uxelelwe ukuba ukhethiwe.
• Ukuba i application yakho uyifake nge Z83 endala okanye engeyiyo, application yakho izokukhatywa.
• Kucelwa uqwalasele ezizinto xa ugcwalisa i application form yakho: PART A no PART B kufuneka ubagcwalise ngokupheleleyo. Uvumelekile ukuba ungabhala “refer to CV” okanye “see attached” ukuba awukwazi ukugcwalisa ngokupheleleyo ukusukela ku PART C ukuya ku PART G.
• Phepha lokuqala kwi application form kufuneka libe nee initials zakho and elesibini lona libe ne signature yakho kwa kunye ne date.
• Ukuba awuzenzanga ezizinto, application yakho izokukhatywa.
• Umsebenzi ngamnye owu aplayelayo kufuneka uwu aplayele nge form eyahlukeneyo. Umzekelo, ukuba kukho imisebenzi eyahlukeneyo kwi department enye and ine reference numbers ezahlukeneyo, kumsebenzi ngamnye kufuneka ugcwalise i form okutsha including i job title ne reference number yalo umsebenzi and uqinisekise ukuba uzifakile ii initials zakho kwa kunye ne signature yakho and ufake ne CV yakho.
• Ukuba uthumele i application form enye for imisebenzi eyahlukeneyo uyazi ukuba kuzohoywa umsebenzi wokuqala owubhalileyo kwi Z83.
• Application ethunyelwe emva kwe closing date kwa kunye ne application eyingazilandeliyo ii instructions ayizokuhoywa.
• Background checks ezifana ne criminal record, credit record checks, employment ne qualification verifications zizokwenziwa ku mntu ngamnye okhethiweyo.
• Wonke umntu okhethiweyo uzokwenziswa ii assessment ukwenzela kuzokujongwa ukuba uzokwazi ukuwenza umsebenzi.
• Ngabantu abakhethiweyo bodwa ekuzobuyelwa kubo emva kokuba befake ii applications zabo.
• Ukuba awuphendulwanga emva nyanga ezintathu, uyazi ukuba i application yakho ayiphumelelanga.
• Ukuba u aplaya nge email, uyacelwa ukuba i application yakho uyithumele iyi document enye and ubukhulu bayo bungabikho ngapha kwe 15MB.

Ref No

• 2026/277

Remuneration

• R338 106 per annum

Enquiries

• Mr. D Gqibela Tel No: (021) 402 2315

Centre

• Regional Office

Application Form

• 👉🏿 Cofa apha

Download Full Vacancy

• 👉🏿 Cofa apha

For Attention

• Ms. C Rossouw

Hand Deliver at

• Ground floor, Customs House Building, Lower Heerengracht Street, Cape Town

Post to

• The Regional Manager, Department of Public Works, Private Bag X9027, Cape Town, 8000

Email Application

• [email protected]