Administration Clerk: Production

Department of Defence - Simon’s Town, Cape Town, Western Cape

Closing date yi 24 ka July 2026

Requirements

A minimum of Grade 12 (NQF Level 4) or equivalent.
No experience required.

Skills & Competencies

Knowledge of clerical duties, practices as well as the ability to capture data, operate computer and collecting statistics.
Knowledge and understanding of the legislative framework governing the Public Service.
Knowledge of working procedures in terms of the working environment.
Planning and organisation skills.
Language skills.
Proven ability to communicate effectively (written and verbally).
Computer literacy.
A typing test will be required of all candidates interviewed.

Responsibilities

Ensure an effective reception service.
Record, organise, store and retrieve information related to work in the administrative environment and or deal directly with clients by requesting and providing information.
Capture patient health data.
Routine administration output control statistics.
Retrieve records for HCPs/management.
The applicant will be required to render comprehensive clinic/ward reception and secretarial duties.
Process and capturing of health records on the Military Medical Main Frame.
Liaison between patients and Health Care Professionals.

Additional Information

It is the Department’s intention to promote equity (race, gender and disability) through the filling of this posts with candidates whose transfer/promotion/appointment will promote representivity in line with the numeric targets as contained in our Employment Equity plan.
Applications must be submitted on the prescribed form Z83 (obtainable from any Public Service Department office i.e effective 01 January 2021 or on the DPSA.
Should an application be received using incorrect application employment form Z83, it will be disqualified, which must be originally signed and dated by the applicant, and which must be accompanied by a detailed CV only (with full particulars of the applicants’ training, qualifications, competencies, knowledge & experience).
Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview which should not be older than six months.
Failure to comply with the above instructions will result in applications being disqualified.
Applicants applying for more than one post must submit a separate form Z83 (as well as the documentation mentioned above) in respect of each post being applied for.
If an applicant wishes to withdraw an application, it must be done in writing.
Should an application be received where an applicant applies for more than one post on the same applications form, the application will only be considered for the first post indicated on the application and not for any of the other posts.
Under no circumstances will photostat copies or faxed copies of application documents be accepted.
The successful candidates will be subjected to Personnel Suitability Checks (criminal record, citizenship & financial/asset record checks and qualification and employment verification).
Successful candidates will also be subjected to security clearance processes.
The level of appointments is dependent upon, qualifications, relevant experience and research output.
All shortlisted candidates, including SMS, shall undertake two pre-entry assessments.
One must be a practical exercise, and the other must be an Integrity (Ethical Conduct) Assessment.
Selection panels shall score both technical exercises as an additional criterion in the interview process.
Additional to this, SMS shortlisted candidates will be required to attend a generic managerial competency assessment (competency-based assessments) and other assessment prescribed for SMS as mandated by the Department of Public Service and Administration Senior Management Service competency assessment tools.
The competency assessment will be limited to successful candidates in the interview process only.
Shortlisted candidates will be subjected to a personnel suitability check (pre-employment screening) which may include social media profiles checks.
A successful candidate will have to undergo a full security vetting while in the employ of the department and negative outcome shall nullify employment contract.
Failure to submit the required documents will result in your application not being considered.
Successful candidates will be required to disclose their financial interests within one (1) month of appointment.
Applicants who do not receive confirmation or feedback within 3 (three) months after the closing date, please consider your application unsuccessful.
Due to the large volume of responses anticipated, receipt of applications will not be acknowledged, and correspondence will be limited to short-listed candidates only.
For more information on the job description(s) please contact the person indicated in the post details.
Successful candidates will be appointed on probation for the period of twelve (12) months in terms of the prescribed rules.