Purpose

• A vacancy exists for Personal Assistant / Receptionist in the FSS Branch in Bloemfontein reporting to the Branch Manager.
• The main purpose of the position is to provide co-ordination, administrative and secretarial support to the Regional Manager.

Requirements

• Grade 12.
• Administrative/Secretarial Post School Qualification.
• At least 3-5 Years’ experience as an Administrator/Personal Assistant reporting to Senior Management.
• Valid driver’s license with own reliable transport.

Skills & Competencies

• Ability to travel as and when required.
• Ability to work extended hours as and when required.
• Clear criminal record and no pending cases.
• Advanced Excel, MS Word and Power Point proficiency.
• Knowledge of the SAP and ePayroll systems are beneficial.
• Above average verbal and written communication skills.
• Ability to resolve conflict effectively.
• Ability to handle work related stress and work effectively under pressure.
• Ability to work independently and ability to meet strict deadlines.

OTHER PERSONALITY ATTRIBUTES & CORE COMPETENCIES:

• Ability to maintain confidentiality and handle office maters with utmost professionalism.
• Strong interpersonal and communication skills with diplomacy and tact to interact effectively at all levels.
• Above average report writing skills.
• Organising skills.
• Assertiveness.
• Initiative skills.
• Time Management skills.
• Attention to detail.
• Team player.
• Self-development and that of others.
• Self-motivated & Independent operator.
• Delivery-orientated and deadline-driven.
• Sensitivity to confidential matters is required.
• High emotional intelligence (EQ) required.
• Professional interpersonal communication (written and verbal).
• Able to function in an unstructured environment.
• Build relationships across the business.
• Ownership and accountability and decision making skills.

Responsibilities

• Co-ordination of appointments, diary management and client engagements/events.
• Office administration and general Administrative duties.
• Co-ordination of e-mail, correspondence and written communication.
• Screening of telephone calls and taking of messages.
• Minute taking at selected meetings and engagements.
• Maintaining of strict confidential protocols regarding correspondence and communication.
• Liaising at different levels of the Branch and act as Ambassador of the Regional Managers office.
• Consolidate management information and reports.
• Compiling weekly and monthly reports.
• Typing of documents, reports and preparation of presentations
• Assisting in queries and day to day co-ordination of operational tasks related to area of responsibility.
• Highly motivated and enthusiastic
• Delegating walk in/phone in clients to correct department
• Switchboard
• Receiving calls and transferring to the correct person
• Taking message is staff not available to take call
• Correspondence

Additional Information

• Interested candidates whose credentials best match the requirements can apply on the different platforms.
• It is company policy that preference is given to existing employees, and the choice is made purely on merit.
• We reserve the right not to make an appointment for any advertised position.
• Should you not be contacted regarding this position within 10 working days from the closing date, please regard your application as unsuccessful.