Requirements

• A minimum NQF level 4, Senior Certificate (Grade 12).

Skills & Competencies

• Knowledge of Word, Excel and PowerPoint. 
• Ability to communicate effectively in English (written and verbal). 
• Analytical and innovative thinking ability as well as problem solving skills. 
• Excellent interpersonal skills. 
• Sound organizational skills. 
• High level of reliability. 
• Ability to act with tact and discretion.

Responsibilities

• Handle routine correspondence by maintain filing system and route files for signature to management by capturing information in the routing register, monitor sign off and capture finalization in the register. 
• Route files after signature are sent back to whom handed in the file for signature. 
• Assist with making copies and distribution documents. 
• Assist colleagues by telephones calls for client. 
• Obtain quotations, arrange petty cash and financial Authority (FA’s) and reconcile according to the financial procedures and policy. 
• Keep copies of all documents in the finance file and store the file in the cabinet. 
• Do follow up actions and capture feedback on the copies and store the file in the cabinet. 
• Arrange for the repair/ servicing of office equipment and the payment of services. 
• Log calls in line with maintenance and repair. 
• Operate fax machine by sending and receiving documents. 
• Provide dates of movement outside the work area to the movement register holder and the roll call holder. 
• Assist with driving duties for Resource Management Section by collecting and delivering equipment and material. 
• Assist with making photocopies and shredding of documents. 
• Make arrangement for meeting/work sessions i.e. catering and booking of venue etc. 
• Maintain Human Resource Divisional Staff Resource Management Section. 
• Administration of leave for members of Human Resource Divisional Staff Resource Management Section. 
• Obtain authority for removal of equipment from the building. 
• Maintain the register for movement of all equipment and IT equipment. Maintain and update the telephone register of clients of Human Resource Divisional Staff Resource Management Section. 
• Assist maintaining the below mentioned inventory for the Human Resource Divisional Staff Resource Management Section. 
• Ensure that the inventory list is updated yearly and placed behind each office door and quarterly spot checks to be done on the inventory and assist in reporting any loss or damage of any stock. 
• Make travel arrangements for HR Divisional Staff Resources Management section when required.

Additional Information

• Applications must be submitted on the prescribed form Z83 (obtainable from any Public Service Department office i.e. effective 01 January 2021 or on the DPSA web site link: https://www.dpsa.gov.za/newsroom/psvc/. 
• Should an application be received using incorrect application employment form Z83, it will be disqualified, which must be originally signed and dated by the applicant and which must be accompanied by a detailed CV only (with full particulars of the applicants’ training, qualifications, competencies, knowledge & experience).
• The requirements for appointment at SMS level include the successful completion of the Senior Management Pre-entry Programme as endorsed by the NSG. 
• Applicants should therefore attach proof that they have registered for the Pre-entry Certificate, which can be accessed using the following link: https://www.thensg.gov.za/training-course/sms-pre-entryprogramme/ 
• Shortlisted candidates must provide proof of the successful completion of the course before the interview commences. 
• Failure to do this will result in the application being disqualified. 
• No appointment will take place without the successful completion of the pre-entry certificate and submission of proof thereof. 
• All shortlisted candidates will be subjected to a technical exercise that intends to test relevant technical elements of the job, the logistics of which will be communicated by the Department. 
• Following the interview and technical exercise, the selection panel will recommend candidates to attend a generic managerial competency assessment in compliance with the Department of Public Service and Administration (DPSA) Directive on the Implementation of Competency Based Assessments. 
• The competency assessment will be testing generic managerial competencies using the mandated DPSA SMS competency assessment tools. 
• Shortlisted candidates will be required to be available for assessments and interviews at a date and time as determined by the Department. 
• All shortlisted candidates will be subjected to personnel suitability checks and the successful candidate will have to undergo full security vetting. DOD may conduct reference checks which will include social media profiles of the shortlisted candidates. 
• The successful candidate will be appointed subject to positive results of the security clearance process. 
• The successful candidate will be required to enter into an employment contract, sign an annual performance agreement and annually disclose her or his financial interests. 
• All applicants are required to declare any conflict or perceived conflict of interest, to disclose memberships of Boards and directorships that they may be associated with. 
• This is a permanent post and the incumbent must be prepared to sign a performance agreement as required for all SMS members, must be able to obtain a Top-Secret clearance within a year after being appointed subject to positive results of the security clearance process. 
• The successful candidate will be required to enter into an employment contract, sign an annual performance agreement and annually disclose her or his financial interests. 
• All applicants are required to declare any conflict or perceived conflict of interest, to disclose memberships of Boards and directorships that they may be associated with. 
• This is a permanent post and the incumbent must be prepared to sign a performance agreement as required for all SMS members, must be able to obtain a Top-Secret clearance within a year after being appointed.

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Remuneration

Enquiries

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Application Form

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Hand Deliver at

• Department of Defence, ARMSCOR Building, Human Resource Division, Directorate Human Resource Divisional Staff, c/o Delmas and Nossob Street, Erasmuskloof, Pretoria, 0045, Block 1, Level 2, Room 111

Post to

• Department of Defence, Human Resource Division, Directorate Human Resource Divisional Staff, Private Bag X159, Pretoria, 0001