Purpose

• The Department of Public Works is an equal opportunity, affirmative action employer.
• The intention is to promote representatively in the Public Service through the filling of these posts and with persons whose appointment will promote representatively, will receive preference.
• An indication by candidates in this regard will facilitate the processing of applications.
• If no suitable candidates from the unrepresented groups can be recruited, candidates from the represented groups will be considered.
• People with disabilities are encouraged to apply.

Requirements

• A minimum of tertiary qualification (NQF Level 6/National Diploma) in Public Administration / Public Management or Business Management.
• A candidate must have knowledge and experience of working in financial systems (Reapatala, Archibus) and relevant years of working experience in Record Management environmental and a valid driver’s license.

Skills & Competencies

Knowledge of Pertinent Policies:

• Electronic document and Records Management Systems (EDRMS), National Archives and Records Service of South Africa Act (NARSA), PFMA;
• National Treasury Regulations;
• Knowledge of Minimum Information Security Standards (MISS) Act;
• Public Finance Management Act;
• Mailing procedures;
• Procurement processes and procedures;
• Inventory systems;
• Records Management:
• Human Resources policies.

Competencies:

• Effective communication;
• Report writing;
• Basic numeracy;
• Computer literacy;
• Analytical thinking;
• Interpersonal relations;
• Client liaison;
• General office administrative and organisational skills;
• Knowledge and ability to distinguish the procurement files (Tenders and Quotations documents).

Personal Attributes:

• Ability to work under pressure;
• People oriented;
• Hard working;
• Assertive;
• Ability to communicate at all levels.

Responsibilities

• Provide supervisory and administration support for registry counter services.
• Ensure all invoices received are captured on Reapatala system.
• Ensure the proper handling of incoming and outgoing correspondences.
• Attend to clients’ queries.
• Provide weekly/ monthly statics and report on the capturing of invoices.
• Distribute notices on registry issues.
• Facilitates request for bulk photocopying as required.
• Administer an effective filing system according to record classification.
• Continuously monitor and assess the records management system to ensure compliance with applicable guidelines and prescripts.
• Ensure payment of Post Office private bag account.
• Facilitates and supervise registration and dispatching of mail, and ensure confidential mail is delivered unopened.
• Ensure that unclaimed of undeliverable letters are returned to the post office.
• Provide general administration, supervisory functions and performance evaluation of staff.
• Allocate duties and perform quality controls.
• Provide leadership to subordinates with regard to all aspects of work.
• Facilitate training and development of subordinates.
• Perform any other duties as per the requirements of the Unit.

Additional Information

• Application yakho kufuneka uyifake ngokugcwalisa i Z83 application form efumaneka kuzo zonke ii departments zakwa rhulumente okanye kwi websites zazo and kufuneka ibe ne signature yakho, initials zakho kwa kunye ne date and kufuneka ikhatshwe yi CV yakho yodwa.
• Qualifications nezinye ii documents zakho akufuneki uzifake.
• Ngabantu abakhethiweyo bodwa ekuzofuneka befake ii kopi zee qualifications nezinye ii documents zakho ezi certified ngalamini okanye ngosuku oluphambhili kwe mini ye interview emva kokuba uxelelwe ukuba ukhethiwe.
• Ukuba i application yakho uyifake nge Z83 endala okanye engeyiyo, application yakho izokukhatywa.
• Kucelwa uqwalasele ezizinto xa ugcwalisa i application form yakho: PART A no PART B kufuneka ubagcwalise ngokupheleleyo. Uvumelekile ukuba ungabhala “refer to CV” okanye “see attached” ukuba awukwazi ukugcwalisa ngokupheleleyo ukusukela ku PART C ukuya ku PART G.
• Phepha lokuqala kwi application form kufuneka libe nee initials zakho and elesibini lona libe ne signature yakho kwa kunye ne date.
• Ukuba awuzenzanga ezizinto, application yakho izokukhatywa.
• Umsebenzi ngamnye owu aplayelayo kufuneka uwu aplayele nge form eyahlukeneyo. Umzekelo, ukuba kukho imisebenzi eyahlukeneyo kwi department enye and ine reference numbers ezahlukeneyo, kumsebenzi ngamnye kufuneka ugcwalise i form okutsha including i job title ne reference number yalo umsebenzi and uqinisekise ukuba uzifakile ii initials zakho kwa kunye ne signature yakho and ufake ne CV yakho.
• Ukuba uthumele i application form enye for imisebenzi eyahlukeneyo uyazi ukuba kuzohoywa umsebenzi wokuqala owubhalileyo kwi Z83.
• Application ethunyelwe emva kwe closing date kwa kunye ne application eyingazilandeliyo ii instructions ayizokuhoywa.
• Background checks ezifana ne criminal record, credit record checks, employment ne qualification verifications zizokwenziwa ku mntu ngamnye okhethiweyo.
• Wonke umntu okhethiweyo uzokwenziswa ii assessment ukwenzela kuzokujongwa ukuba uzokwazi ukuwenza umsebenzi.
• Ngabantu abakhethiweyo bodwa ekuzobuyelwa kubo emva kokuba befake ii applications zabo.
• Ukuba awuphendulwanga emva nyanga ezintathu, uyazi ukuba i application yakho ayiphumelelanga.
• Ukuba u aplaya nge email, uyacelwa ukuba i application yakho uyithumele iyi document enye and ubukhulu bayo bungabikho ngapha kwe 15MB.

Ref No

• 2026/272

Remuneration

• R338 106 per annum

Enquiries

• Ms P Bambela Tel No: (021) 402 2193

Centre

• Regional Office

Application Form

• 👉🏿 Cofa apha

Download Full Vacancy

• 👉🏿 Cofa apha

For Attention

• Ms. C Rossouw

Hand Deliver at

• Ground floor, Customs House Building, Lower Heerengracht Street, Cape Town

Post to

• The Regional Manager, Department of Public Works, Private Bag X9027, Cape Town, 8000

Email Application

• [email protected]