Purpose

• Join the Shoprite Group as a Property Administrator based in Centurion where you will provide essential administrative support to the property management function.
• This contract role requires strong experience in lease and debtor administration, financial transactions, utility recoveries, and supplier management, supported by advanced MS Office skills and SAP RE experience.
• With a minimum of three years’ experience in property administration, you will be responsible for coordinating lease agreements, processing tenant invoicing, monitoring debtor accounts, and maintaining accurate financial and supplier records.
• Your attention to detail, problem-solving abilities, and strong interpersonal skills will support efficient property operations while ensuring compliance with company policies and procedures.
• Join a dynamic, fast-paced environment within Africa’s largest food retailer and contribute to effective property services and stakeholder engagement across a diverse portfolio.

Requirements

• Please note: This is a temporary contract role. Candidates MUST be able to speak/read/write in Portuguese.
• Diploma or certificate in Office Management or a related field - (essential).
• +3 years’ experience in a properties/facilities administration environment or similar with knowledge providing administrative and organisational support to a team and engaging with clients and stakeholders across functions and levels - (essential).
• Strong proficiency in MS Office including Word, Excel, PowerPoint, Teams and Outlook - (essential).
• Working knowledge of property management system, preferably SAP RE - (essential).
• Knowledge of financial management principles for budgeting - (desirable).

Skills & Competencies

• Property administration experience
• Lease administration knowledge
• Debtor and tenant account management
• Utility recoveries knowledge
• Supplier/vendor administration
• SAP RE experience
• MS Office (Excel, Word, Outlook)
• Financial transaction processing
• Reporting and record management

Responsibilities

Lease and Debtors Administration

• Coordinate the administration of lease agreements and related property documentation, ensuring records are accurate, up to date, and compliant with applicable requirements.
• Support tenant billing processes by preparing, validating, and processing invoices in accordance with lease agreements and established timelines.
• Monitor debtor accounts, follow up on outstanding balances, and assist with recovery processes to support effective cash collection.
• Maintain lease, tenant, and debtor records across relevant systems and databases, ensuring data accuracy and completeness.
  Liaise with tenants and internal stakeholders to resolve billing, lease administration, and account queries.

Financial Administration and Reporting

• Process and monitor payments, receipts, bank allocations, and financial transactions in accordance with approved procedures.
• Perform reconciliations and investigate variances to ensure accurate financial records and reporting.
• Support month-end and reporting activities by compiling financial information, maintaining supporting documentation, and preparing standard reports.
• Assist in monitoring recoveries, expenditure, and revenue-related transactions to support financial compliance and control.
• Maintain financial records and documentation in accordance with company policies and audit requirements.

Utilities and Recoveries Administration

• Coordinate utility billing and recovery processes, ensuring charges are accurately calculated, allocated, and recovered from tenants where applicable.
• Monitor utility accounts and consumption information, resolving discrepancies and escalating issues where required.
• Maintain records relating to utility recoveries, charges, and supporting documentation.
• Support the tracking and reporting of utility-related costs and recoveries across the property portfolio.

Supplier and Vendor Administration

• Coordinate supplier onboarding, documentation, and contract records to ensure compliance with governance requirements.
• Process supplier invoices and support payment administration, ensuring accuracy and adherence to agreed timelines.
• Liaise with suppliers regarding account queries, payments, and supporting documentation requirements.
• Maintain supplier databases, records, and correspondence to support efficient property operations.
• Support the management of supplier relationships through effective administrative coordination and follow-up.

Operational and Administrative Support

• Maintain property, tenant, supplier, and financial records to ensure effective document management and audit readiness.
• Prepare reports, schedules, and administrative documentation to support operational decision-making and stakeholder requirements.
• Coordinate administrative activities across multiple property portfolios, ensuring timely completion of tasks and adherence to service standards.
• Provide administrative support to the broader property team, ensuring efficient execution of operational processes and stakeholder communication.

Additional Information

• If you don’t hear from us within 14 days, please consider your application unsuccessful.
• Any personal information collected as part of your application will be destroyed, securely, in accordance with South African legislation.

Ref No

• SHO260710-2