Senior Secretary

Department of Basic Education - Pretoria, Gauteng

Closing date yi 17 ka July 2026

Regrettably, this position has been removed.

Purpose

  • The Department of Basic Education is committed to providing equal opportunities and practising affirmative action employment.
  • It is our intention to promote equity through the filling of all numeric targets as contained in the Employment Equity Plan.
  • To facilitate this process successfully, an indication of race, gender and disability status is required.
  • Preference will be given to underrepresented groups as per the DBE Employment Equity Targets.
  • Women and people with disabilities are encouraged to apply.

Requirements
  • The applicant must be in possession of a Senior Certificate or equivalent qualification.
Skills & Competencies
  • The ideal candidate must have a good understanding of the operation of the Public Sector;
  • Good interpersonal relations;
  • Good communication skills (written and verbal);
  • Good telephone etiquette;
  • Computer literacy (MS Word, MS Excel, MS PowerPoint and MS Outlook);
  • Ability to think clearly and concisely, be friendly, confident, work independently;
  • Ability to work under pressure;
  • Ability to multi-task and cope with a high workload;
  • General office management;
  • Willingness to learn quickly;
  • Accuracy and be adaptable;
  • Planning and organisational skills.
Responsibilities
  • The successful candidate will be responsible for Secretarial and general administrative support services to the manger;
  • Maintaining a professional relationship with internal and external stakeholders and serve as a direct point of contact for visitors;
  • Taking responsibility for the general organisation, tidiness and image of the Office of the manager;
  • Handling, screening and managing incoming and outgoing telephone calls, taking messages and routing telephone calls to the manager or relevant units ensuring the efficient flow of information;
  • Managing and coordinating the diary of the manager;
  • Facilitating logistical arrangements for meetings, workshops and appointments;
  • Making arrangements for the manager work-related travel itinerary by coordinating transport, accommodation requirements, compiling, reconciling subsistence and travel claims;
  • Maintaining a document management in an orderly filing system (electronically and manually);
  • Managing all documents, receiving, recording, screening, quality assuring, filing and dispatching all documents (submissions and memorandums);
  • Quality assuring submissions and reports;
  • Assisting with the consolidation of the Directorate’s/Chief Directorates reports;
  • Providing secretariat support during meetings and drafting minutes as required;
  • Performing other work related duties as delegated.
Additional Information
  • All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments.
  • One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.
  • The successful candidate must sign an annual performance agreement, annually disclose his/her financial interests and be subjected to a security clearance.
Ref No
  • DBE/54/2026
Remuneration
  • R280 278 per annum
Enquiries
  • Ms M Mahape Tel No: (012) 357 3291
  • Ms N Kumalo Tel No: (012) 3573 3398
Centre
  • Branch: Office of the Director General
  • Chief Directorate: ODG Support Services
  • Directorates: Intergovernmental and Technical Support
Application Form
Download Full Vacancy
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Hand Deliver at
  • The Department of Basic Education, 222 Struben Street, Pretoria
Post to
  • Private Bag X895, Pretoria, 0001
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