Requirements

• Applicants must be in possession of a Grade 12 Certificate.
• African, Coloured, Indian and White Males and African, Coloured and Indian Females and Persons with Disabilities

Skills & Competencies

Job related knowledge:

• Computer literacy (Microsoft Word, Microsoft Excel, PowerPoint, etc.)

Job related skills:

• Good telephone etiquette.
• Sound organisational ability.
• Good people skills.
• Computer literacy.
• Ability to communicate well with people at different levels and from different backgrounds (both written and verbal).
• Ability to act with tact and discretion.

Responsibilities

• Provide a secretariat / receptionist support service to the Director.
• Receive telephone calls and refers the calls to the correct role players if not meant for the relevant senior manager.
• Record appointments and events in the diary.
• Types documents for the senior manager and other staff within the unit on a word process.
• Operate office equipment e.g. computers and photocopiers.
• Provide a clerical support service to the Senior Manager.
• Liaise with travel agencies to make travel arrangements.
• Check arrangements when relevant documents are received.
• Arrange meetings and events for the senior manager and the staff in the unit.
• Identifies venues, invite role players, organise refreshments and sets up schedules for meeting and events.
• Process the travel and subsistence claims for the unit.
• Process all invoices that emanate from the activities of the work of the senior manager.
• Records basic minutes of meetings of the senior manager where required.
• Draft routine correspondence and reports.
• Do filling of documents for the senior manager and the unit where necessary.
• Administer matters like leave registers and telephonic accounts.
• Receive, records and distributes all incoming and outgoing documents.
• Handle the procurement of standard items like stationary, refreshments etc.
• Collects all relevant documents to enable the Director to prepare for meetings.
• Remains up to date with regard to prescripts / policies and procedures applicable to her / his work environment to ensure efficient and effective support to the senior manager.
• Study the relevant public service and the departmental prescripts / policies and other documents to ensure that the application thereof is understood properly.
• Remain abreast with the procedures and process that apply in the office of the senior manager.

Additional Information

• To apply, submit a completed Z83 form and detailed Curriculum Vitae (PDF document to a maximum of 10 megabytes) via e-mail or hand delivery.
• The Department will not be held responsible for server delays.
• Late applications due to technical issues will not be considered.
• Shortlisted candidates must provide certified copies of required documents (Identity Document, qualifications, etc) where necessary and service certificates to support senior management experience to Human Resources before the interviews, including South African Qualifications Authority (SAQA) evaluation reports for foreign qualifications.
• Failure to comply will result in disqualification.
• Shortlisted applicants for the advertised vacancies will undergo two pre-entry assessments: a practical assessment and an integrity assessment, both of which form part of the selection criteria after the interview, the selection committee will recommend candidates for a generic management competency assessment, as per the Department of public Service and Administration (DPSA) directives.
• The assessment will evaluate candidates’ managerial competencies using standardised tools.
• NB: Please note that false or fraudulent qualifications submitted by applicants will be reported to the South African Police Services (SAPS), and a criminal case shall be opened.
• Please submit your application before the closing date as late applications will not be considered.
• Do not submit duplicate applications.
• If applying for multiple posts, submit separate applications for each post.
• Due to high volumes, the Department will not acknowledge receipt of applications.
• If you have not heard from us within 3 months, please consider your application to be unsuccessful.
• Should, during any stage of the recruitment process, a moratorium be placed on the filling of posts or the Department is affected by any process such as, but not limited to, restructuring or reorganisation of posts, the Department reserves the right to cancel the recruitment process and re-advertise the post at any time in the future.
• Important: DLRRD is an equal opportunity employer committed to promoting representivity and affirmative action.
• We encourage applications from all qualified candidates.
• The Department reserves the right no to fill vacancies.
• By applying you consent to the collection and processing of your personal information for recruitment purposes.
• Shortlisted candidates will be required to be available for assessments and interviews at a date and time as determined by the Department.
• Shortlisted candidates will undergo personnel suitability checks, security vetting and reference checks (including social media profiles).
• Applications must declare any pending criminal, disciplinary or any other allegations or investigations.
• Successful candidates must pass security clearance, sign an employment contract, sign an annual performance agreement and disclose financial interests.
• All applicants are required to declare any conflict or perceived conflict of interest, to disclose memberships of Boards and directorships that they may be associated with.
• Failure to disclose relevant information may result in disqualification or termination.
• Applications and supporting documents sent to us that are not specified in the advertisement for the post that you are applying for will not be accepted.
• Failure to do this will result in the application being disqualified.

Ref No

• 3/1/1/1/2026/124

Remuneration

• R237 453 per annum (Level 05)

Enquiries

• Ms N Dlamini at 083 400 5363

Centre

• Directorate: Survey Services

Application Form

• 👉🏿 Cofa apha

Download Full Vacancy

• 👉🏿 Cofa apha

Hand Deliver at

• 4th floor, No 2 Riebeeck Street, ABSA Building, Cape Town

Email Application

• [email protected]