Secretary

Department of Health - Pretoria, Gauteng

Closing date yi 11 ka August 2026

Purpose

It is the Department’s intension to promote equity (race, gender and disability) through the filing of this post with a candidate whose transfer / promotion / appointment will promote representivity in line with the numeric targets as contained in our Employment Equity plan.

Requirements

A Grade 12 (NQF 4) with typing as a subject or any other training course/qualification that will enable the person to perform the work satisfactorily.
NQF 5 in Office Management/Administration / Management Assistant and/or Secretarial Diploma will be an advantage.

Skills & Competencies

Knowledge and experience in general office and provisioning administration.
Knowledge and experience in Microsoft office and knowledge of departmental procedures regarding finances and budgeting.
Good telephone etiquette, computer literacy, organisational and planning, basic financial administration, high level of reliability and good communication (written and verbal) skills.

Responsibilities

Provides a secretarial / receptionist support service manager: Receives telephones calls and refers calls to the correct role players if not meant for the relevant manager.
Provides a clerical support service to manager.
Liaise with travel agencies to make travel arrangements and checks arrangements when the relevant documents are received.
Remains up to update with regard to prescripts/ policies and procedures applicable to his/her work terrain.
Studies the relevant public service and departmental prescripts / policies and other documents to ensure that the application thereof is understood properly

Additional Information

All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments.
One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements, and the other must be an integrity (ethical conduct) assessment.
All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity.
Applications should be submitted on the new Z83 form obtainable from any Public Service department and should be accompanied by a CV only (previous experience must be comprehensively detailed).
The Z83 must be fully completed (in line with DPSA Practice note), failure to comply will automatically disqualify the applicant.
Applicants are not required to submit copies of qualification and other relevant documents on application.
Certified copies of qualifications and other relevant documents will be requested prior to the final selection phase.
Applications should be on one PDF format (If emailed).
Applications received after the closing date and those that do not comply with the requirements will not be considered.
It is the applicant’s responsibility to have foreign qualifications and national certificates (where applicable) evaluated by the South African Qualification Authority (SAQA).
Please note by responding to the advertisement, you consent to the collection, processing, and storing of your Personal Information in accordance with the Protection of Personal Information Act (POPIA).
Your information will be used solely for the purpose of this promotion and will not be shared with third parties without prior consent unless required by law.
The Department reserves the right not to fill the posts.
The successful candidate will be subjected to personnel suitability checks and other vetting procedures.
Applicants are respectfully informed that correspondence will be limited to short-listed candidates only.
If notification of an interview is not received within three (3) months after the closing date, candidates may regard their application as unsuccessful.
The Department will not be liable where applicants use incorrect/no reference number(s) on their applications.