Purpose

• The purpose of the HR Administrator role is to provide accurate administrative support to the business and ensuring compliance with company policies.
• The HR Administrator will work closely with departments throughout the organisation, providing a customer focused and effective HR support service to the organisation to achieve its goals and objectives.

Requirements

• Relevant HR Qualification
• 3 years demonstrated experience in general administration

Skills & Competencies

• Proficiency in MS Office (Word, Excel, and Outlook)
• Mature, task driven and self-motivated individual.
• Ability to meet strict daily processing and administrative targets
• Good organisational, administrative, planning & co-ordinating skills
• Good verbal and communication skills

Responsibilities

Effective co-ordination of recruitment activities

• Assist HR team in ensuring the consistent application of recruitment policies and procedures
• Assist with placing internal and external job advertisements
• Arrange interviews (liaise with candidates/agencies, reserve interview rooms (where applicable), prepare interview packs for all panel members, etc)
• Schedule psychometric assessments and ensure availability of required resources (e.g. boardrooms, laptops, etc)
• Ensure timely and effective execution of candidate background checks i.e. criminal record, qualification, credit (where applicable) and employment record checks (when requested) prior to any offer being extended to candidates. Provide feedback to HR Manager and relevant line manager with regards to outcome in a timely manner to facilitate quick decision making.
• Prepare employment contracts and movement forms for new hires under the direction of the HROs/HRM
• Assist employees and line managers in accurately completing required forms
• Ensure all documents are returned, checked and submitted to Payroll before the set monthly cut off dates
• Follow up with Payroll to ensure that all submitted documents have been received and processed

Payroll Liaison / Administration

• Compile salary increases, relocation and promotion letters when requested by the HRM
• Maintain data integrity by ensuring that movement forms are submitted to Group HR before promotion, termination and relocation letters are sent to Shared Services
• Assist with the conducting of and capturing of exit interviews in Payspace
• Facilitate timely approval of loan applications to ensure employees receive the requested loans on time. Keep line managers updated regarding progress of the application throughout the process

IR / ER

• Assist HRBPs with case preparations, by engaging with line managers and chairpersons for disciplinary hearings
• Arrange monthly union meetings

General

• Arrange meetings
• Manage payment of recruitment, training and other HR related invoices
• Respond to general HR queries in a timely manager
• Assist with other HR related duties as requested
• Assist HRBPs with report compilation for monthly statistics
• Assist employees with policy documentation / HR forms

Additional Information

• Join an organisation where innovation, sustainability and purpose come together.
• Shape Health, Safety and Security strategy across a leading international business while contributing to a greener future.

Diversity, Equity & Inclusion

• Omnia is committed to an inclusive workplace where diversity is valued and respected.
• We encourage applications from suitably qualified candidates from all backgrounds.

Thank You for Your Interest

• Thank you for your interest in joining Omnia.
• Every application is carefully reviewed by our Talent Acquisition team.
• While only shortlisted candidates will be contacted, we truly appreciate the time you've taken to apply and encourage you to keep an eye on future opportunities with us.

Centre

• Business Unit: BME HR