Purpose

• To ensure effective and efficient day to day administration of the Internal Services Office in the Real Estate and Logistics Business Unit 

Requirements

• Grade 12 Matric.
• National Diploma in Business Administration or relevant qualification (NQF level 6).
• Certificate in Office Administration.
• 1-3 years’ experience in administrative environment and customer service environment.

Skills & Competencies

• General knowledge of SABC rules and regulations, (SCMP essential).
• Excellent Knowledge of the OHS Act Essential
• Excellent Knowledge of the SAP System
• Good Computer Skills; (MS Package)
• Excellent Oral and Communication skills
• Customer/client Services skills
• Good Interpersonal skills
• Telephone etiquette
• Compiling monthly report
• Ability to promptly follow instructions

Responsibilities

Business Operational Efficiency:

• Perform secretarial and administrative duties within the Department
• Assist with creating PR’s /SES’s
• Loading of Freelance/Independent Contractors’ contracts
• Loading of Freelance/Independent Contractors’ claims
• Taking minutes during Departmental meetings and distributing them
• Attend to and manage the Manager’s diary
• Co-ordinate activities within the Business Unit or department
• Keep records of Internal Services contracts and Service Level Agreements
• Facilitate payments for service provider on SAP.
• Act as a link between Manager, Staff and Service Providers and ensure the flow of communication with in the department.
• Monitor on-going effectiveness of the contracts in line with Supply Chain Management Policy.
• Keep accurate and updated records (filing system) for the department.
• Facilitate Courier Service deliveries and/or collections.

Stakeholder Management:

• Communicate with internal and external clients and Stakeholders and maintain an effective, professional interface with all.
• Deal with complaints or queries from clients, both internal and external
• Liaise with contractors working the Internal Services Department
• Liaise with Departmental Supervisor on operational activities, (cleaning & hygiene, gardening services, waste management, etc.).
• Communicating and executing management decisions in a positive and effective manner.

Governance, Risk and Compliance:

• Adhere to SABC policies and procedures.
• Comply with Standard Operating Procedures (SOP).
• Adherence to Television license Regulations.

Additional Information

• While we have tried to ensure the accuracy of the information, Salary Magazine cannot accept any responsibility or liability for any errors or omissions.
• You should always check with the Job Center or employers directly to confirm the details are still accurate before applying.
• If you need further help with this job or any other, please feel free to ask.
• Best of luck with your job application!

Ref No

• 60020553