Purpose

• The office of the Chief Financial Officer (OCFO) consists of four units namely Finance, Enterprise Risk and Corporate Ethics, Supply Chain Management (SCM) and Facilities and OHS.
• The PFMA prescribes that the Board for a public organization must ensure that the public entity has and maintains effective, efficient, and transparent systems of financial, risk management, and internal control.
• The successful incumbent will report directly to the CFO.
• The Office of the CFO of the HSRC seeks to appoint a suitably qualified incumbent to fulfill the position of Payroll, Leave, and Benefits Processing Administrator–Office of the CFO.
• The position will be based in the Pretoria office and is offered on a permanent contract.

Requirements

• A relevant qualification in Human Resources or Finance (NQF Level 6);
• At least 3 years of experience administering payroll, HRIS and benefits processes required.
• Work experience should include knowledge of payroll practices, basic human resources, , benefits administration, and legislative compliance in the HR domain.

Skills & Competencies

• Must have strong knowledge of a variety of computer software applications including payroll, benefits, time & attendance and HRIS and self-service systems. VIP/SAGE will be an advantage.

Responsibilities

Payroll:

• Input data – Payments advices / Bank changes / Tax calculations / Benefit structure (if applicable);
• Maintain employee records in payroll/HRIS systems.
• Administer the time and attendance policy and paid leave policy for all employees.
• Produces scheduled and ad-hoc reports pertaining to payroll and human resources requirements.
• Review payroll rules and ensure payroll structure is correct;
• Report any payroll structure or rule anomalies;
•  Manage monthly 3rd party payments and balance to payroll totals;
• Schedule bank payments;
• Distribute payment statements and gather signed receipts (digital or paper);
• Report on payroll expenses;
• Implement and maintain payroll best practices to improve efficiency and consult with human resources team to improve payroll and HRIS processes.
• Ensure remuneration and tax withholdings comply with regulations;
• Verify timesheet details to enable payroll processing;
• Prepare payment schedules.

Benefits:

• Administer all employee benefit offerings from appointment to termination.
• Coordinate and conduct the new employee on-boarding process and present benefits presentations to ensure employees gain an understanding of benefit plans and employment provisions.
• Fulfil all statutory regulatory mandates.

Leave:

• Entering leave information into the HRIS/Payroll system, when applicable.
•  Process all long-term absences, as per leave policy.
• Consult with employees and supervisors concerning leave benefits and provide employees with accurate information on deductions from pay relating to absences, medical certification requirements, and return-to-work dates.
• Assisting in the year-end attendance/leave reconciliation process including calculation of new leave entitlements and verification of carry-forward balances.
• Work cooperatively with Finance department to process and coordinate all employee leaves and absences, including those relating to workers' compensation claims and other leave related claims.

Additional Information

• In delivering 'social science that makes a difference' in South Africa and the region, the Research Programmes of the Human Sciences Research Council initiate and undertake policy-oriented research projects and programmes from its offices in Cape Town, Durban, Pietermaritzburg and Pretoria.
• Its public-purpose mandate is set out in the Human Sciences Research Council Act No.17 of 2008.
• The HSRC aims to attract and retain high-calibre skills and human resources necessary to effectively execute both its mandate to conduct research and to support the strategic intent of the organisation.
• The HSRC is committed to accelerating the improvement in the proportion of South African Citizens who are black, female, or disabled towards achieving Equity goals.
• The HSRC reserves the right not to make an appointment.
• Application from recruitment agencies will not be accepted.

Ref No

• HSR260612-1

Centre

• Office of the CFO