Purpose

• The Programme Administrator plays a vital support role in the smooth day-to-day functioning of the Herding for Health Programme.
• The position is responsible for administrative coordination, knowledge management, events management and communication facilitation with various partners.

Requirements

• Degree in Administration, Project Management, Development Studies, Environmental Sciences, or related fields.
• Minimum 5 years’ experience in programme or project administration, preferably in rural development, conservation, or donor-funded projects of which 2 years should be in events planning and coordination.
• Proficiency in Microsoft Office Suite and project management tools (e.g., Teams, SharePoint, Excel).
• Familiarity with procurement, budgeting, and donor reporting requirements is an advantage.
• Excellent written and verbal communication skills in English.

Skills & Competencies

• Strong organisational and time-management skills.
• High attention to detail, accuracy, and accountability.
• Ability to work independently while coordinating with cross-functional teams and diverse stakeholders.
• Strong interpersonal and cross-cultural skills.

Responsibilities

Administrative Coordination

• Provide day-to-day administrative support to the Senior Herding for Health Programme Manager and the broader Programme Unit.
• Organise internal and external meetings; prepare minutes, develop action plans, and ensure timely follow-up.
• Assist in the preparation and review of contracts, Memoranda of Understanding (MOUs), and other legal documents.
• Support with calendar management, activity tracking, travel logistics, and processing of travel claims and reimbursements.

Knowledge Management

• Maintain structured and up-to-date filing systems (both digital and physical) for programme records, contracts, reports, and compliance documentation.
• Consolidate evidence of programme impact and implementation activities, including photos, registers, and data from Herding for Health teams.
• Organise storytelling assets (photos, quotes, case studies) and support presentation material development for donor or partner engagement.
• Support the drafting of reports by coordinating inputs from Herding for Health implementing partners and collaborating with communication teams.
• Develop and maintain a stakeholder database for the Herding for Health Programme.
• Conduct partnership research and support due diligence processes for new or prospective partners.
• Coordinate the Herding for Health community of practice engagements and brownbags.

Events Management

• Plan, coordinate, and manage logistics for all Herding for Health-related events, including regional and national workshops, learning exchanges, trainings, and annual gatherings such as the Herding for Health Indaba.
• Manage end-to-end event logistics, including venue bookings, participant invitations, transport coordination, catering, material preparation, and on-site support.
• Coordinate travel arrangements for programme staff, implementing partners, and invited stakeholders, ensuring compliance with donor and internal policies.
• Act as the administrative liaison between organising teams, partners, and service providers to ensure efficient and timely event delivery, aligned with brand and protocol standards.
• Document and disseminate event outcomes by compiling attendance records, drafting minutes, and supporting the production of reports, media content, and social media updates in collaboration with the communications team.
• Track event budgets and expenditures, ensuring proper financial documentation, including invoices, contracts, and reconciliations, is maintained and filed in accordance with policy.

Additional Information

• Interested candidates are invited to submit a Curriculum Vitae, with full address, telephone number and email address.
• We appreciate the time and effort taken by all applicants in expressing their interest in this role.
• Due to the high volume of applications received, we are only able to contact candidates who are selected for further consideration.
• If you do not hear from us within 3 weeks, please assume that your application has not been successful on this occasion.
• We encourage you to apply for future opportunities that match your skills and experience. 

Ref No

• RR_2026_SA_009

Remuneration

• Market Related

Centre

• Herding 4 Health

Duration

• 2-year fixed-term contract