Requirements

• Grade 12 (Matric) or equivalent qualification.
• Approximately five years' experience in an administrative, finance support or bookkeeping environment
• Demonstrated experience performing reconciliations and investigating variances.
• Previous exposure to inventory, warehouse or stock administration will be advantageous.
• Sound working knowledge of the Microsoft Office Suite, with strong Excel skills.
• Experience using Syspro or a similar ERP system will be advantageous

Skills & Competencies

• Strong administrative and organisational abilities.
• Excellent attention to detail with a commitment to accuracy.
• The ability to plan, prioritise and manage multiple tasks effectively.
• Sound analytical and problem-solving skills.
• The ability to work independently while contributing positively within a team environment.
• Professional verbal and written communication skills.
• Confidence in building productive relationships with internal departments and external service providers.
• A proactive approach to following up on outstanding matters and meeting deadlines.
• Professional telephone and email communication etiquette.
• High levels of integrity, accountability and confidentiality.

Responsibilities

Inventory Administration

• Process inventory transactions including Goods Received Notes (GRNs), stock transfers and inventory adjustments within the ERP system.
• Maintain accurate inventory records across company systems and supporting documentation.
• Capture, validate and confirm inventory transactions in accordance with company procedures.
• Support the effective administration of inventory movement throughout the business.

Inventory Reconciliations

• Perform routine reconciliations of cold store inventory reports and identify discrepancies.
• Investigate reconciling items and assist in resolving inventory variances.
• Monitor outstanding documentation required from external cold storage facilities.
• Ensure inventory balances remain accurate through regular verification activities.

Inventory Costing

• Update inventory costing information on a scheduled basis.
• Review inventory costs to ensure they remain accurate, reasonable and aligned with company standards.
• Escalate any significant costing discrepancies for further investigation.

Reporting

• Prepare accurate daily and weekly inventory movement reports.
• Maintain inventory spreadsheets and support management reporting requirements.
• Provide reliable inventory information to assist operational decision-making.

Stakeholder Support

• Respond professionally to inventory-related queries from internal departments and external cold storage providers.
• Build and maintain effective working relationships with internal stakeholders and service providers.
• Escalate unresolved matters to the appropriate Manager or Financial Controller where necessary.

System Administration

• Utilise company inventory systems to capture information, confirm transactions, update costs, reconcile stock balances, and manage stock reservations.
• Ensure all system transactions are completed accurately and within agreed timeframes.
• Support continuous improvements in inventory administration processes.