Administration Officer

Closing date yi 7 ka July 2026

To provide comprehensive administration and support services to management and staff of the Compliance and Prevention Division of the Financial Intelligence Centre.

Excellent communication skills (oral and written)
An intermediate to advanced level of computer literacy, including MS Word, MS Excel, MS PowerPoint, and Outlook

Coordinate and arrange meetings, prepare meeting packs, and take minutes
Consolidate and prepare operational mid-month and end of month reports as required
Administer HR related documents for the Division including leave, performance agreements, training documents etc.
Perform all administrative functions related to Finance documents including travel claims, telephone and cell phone usage, invoices etc.
Perform all administrative functions relating to procurement (prepare requisitions, liaise with the Supply Chain Management etc.) in the Division
Manage and maintain the filing system and document tracking system in terms of the FIC records management policy
Recording of all outgoing and incoming correspondence and issuing of reference numbers for correspondence and follow up to ensure timeous signoff of documentation
Administer and maintain operational registers e.g. incoming and outgoing correspondence register, document tracking registers, strategic and operational registers etc.
Ensure office equipment are in working order and logging calls with ICT to report any malfunction
Assist with maintaining and managing Divisional assets
Coordinate and make travel arrangements
Typing, scanning, photocopying and binding of documents as requested
Assist administration staff with work overflow and relief when required
Assist new employees with access cards, parking, and stationery
Screen calls and take messages for managers
Provide general administrative support to manager and staff