Purpose

• The Project Officer is responsible for providing cross-cutting programme coordination support to the JTFM team, ensuring effective implementation of project outputs, alignment, communication, and delivery across DBSA, PCC, service providers, and key stakeholders.
• The focus is on implementation coordination, milestone tracking, and delivery support, ensuring that outputs are delivered on time, within scope, and aligned with programme objectives.

Requirements

• A Bachelor’s Degree or Diploma in Project Management, Development Studies, Public Administration, Climate Finance or related field.
• A minimum of 5 years programme/project management
• Demonstrated experience in working in a multi-disciplinary
• Experience in supply chain management processes (preparing project tender documents)
• Demonstrated experience in preparing meeting documentation (agendas, taking minutes)

Skills & Competencies

• Considerable knowledge of standard administration practices and procedures is a necessity for this position
• Excellent knowledge of protocol and etiquette
• An understanding of organisational processes and group
• Demonstrated knowledge and use of project methodology such as PMBOK, Prince or similar
• Demonstrable ability to use of the Microsoft Office (MS Projects, Excel, PowerPoint, Word & MS Outlook)
• Proven track record of preparing project/programme progress reports and presentations for various stakeholders (Project Managers, Steering Committees, Exco and Board)
• Excellent knowledge of protocol and etiquette.

Desirable Requirements

• Familiarity with donor-funded programme
• Knowledge of legislation, regulations, policies, processes and procedures governing the development finance and public sector procurement in South Africa (e.g. PFMA).

Responsibilities

Project Management

• Coordinate the delivery of key programme outputs during the initial implementation phase (Years 1–2), with a central focus on developing the Partnership Implementation Model and advancing the Socially Owned Renewable Energy project pipeline.
• Drive implementation coordination, milestone tracking, and delivery support, ensuring outputs are delivered on time, within scope, and aligned with programme objectives.
• Support the JTFM Teams’ efforts in the development of the project plan and translate the plan into a workable project schedule.
• Provide project coordination and project administration support for the JTFM and the various Units/Teams within the partnership, including:
  • Manage day-to-day administrative activities
  • Manage diaries and arrange meetings
  • Take minutes, distribute for inputs and follow-up on actions required
• Perform secretariat functions for the various committees and meetings that are part of the JTFM structures ensuring compliance with governance prescripts.
• Administer the master schedule to support the Deliverable Leads and Units/Teams with the development and implementation of the project schedule and management plan.
• Analyse the project schedule for time impacts, delay analysis as well as forecasting (trend analysis, including schedule reserve) and provide early warnings on anticipated changes to the schedule.
• Identify milestones and the critical path (including multiple / near critical paths).
• Provide administrative support for procurement and contract management, submission and processing of invoices and claims.
• Liaise with internal and external stakeholders (SCM, Legal, Finance, ICT, ) on administrative requirements.
• Collate and edit various presentations and reports on project performance updates for the various Steering Committees, DBSA, etc.
• Implement systems to track performance throughout the life cycle of the project and take responsibility for system’s (SAP) information accuracy, updates and quality management.
  • Participate actively in projects deliverables using specific systems and programmes ensuring that tracking occurs throughout the implementation phase.

Project Reporting and Records Management

• Monitor, analyse and report on schedule performance across the project duration for specific project outcomes including the Social Ownership of Renewable Energy (SORE) and Partnership Implementation Model (PIM) project development.
• Consolidate reports on the performance of the project against targets and highlighting risks or concern (i.e., non-performing service providers, process of system failures, non-compliance).
• Collate reports, including accounting information, summarising and forecasting project activities and financial performance in (i.e. disbursements and projections, income and expenditure) current and expected operations for portfolio projects and programmes.
• Maintain the record and retrieval systems, including the project document repository, a paper and e-filing.

Programme Implementation Coordination

• Coordinate day-to-day implementation activities across JTFM work programme.
• Support integrated planning and delivery across Outputs I–V.
• Track milestones, timelines, and deliverables to ensure alignment with programme schedules.
• Facilitate coordination between DBSA, PCC, service providers, and stakeholders.
• Assist with stakeholder engagement processes for JTFM design and piloting.
• Provide secretariat support to governance structures, preparing meeting packs, agendas, and trackers.
• Consolidate progress inputs into structured programme reports and maintain repositories.
• Provide regular implementation data to MEL Officer and Monitoring/Gender Analyst.
• Coordinate service provider deliverables, procurement administration, and payment documentation.
• Support institutionalisation of governance and sustainability arrangements for long-term impact.

Additional Information

• The Development Bank of Southern Africa will endeavour to make appointments in line with its Employment Equity Policy and Plan.
• Applications from suitably qualified designated groups, especially people with disabilities, are encouraged.
• The DBSA corporate culture fit requires clear, logical and analytical thinking grounded in good interpersonal skills, a sense of urgency and results orientated execution of duties.
• The ability to work collaboratively and finding practical yet innovative solutions is critical to success in a work environment that demands emotional resilience, accountability and responsible risk taking and management.
• The DBSA reserves the right to amend or remove vacancies in line with organisational requirements.
• All vacancies can be viewed on the DBSA website under Careers.

Ref No

• DBS260623-3