Requirements

• Applicant must be in possession of a Grade 12 certificate.
• No experience required.

Skills & Competencies

Job related knowledge:

• Knowledge of clerical duties, practices as well as the ability to capture data, operate a computer and collecting statistics.
• Knowledge and understanding of the legislative framework governing the Public Service. Knowledge of working procedures in terms of the working environment.

Job related skills:

• Language skills, good communication skills (verbal and written).
• Planning and organisation skills.
• Computer literacy, Interpersonal relations.
• Flexibility and ability to work within a team.

Responsibilities

• Render general clerical support services.
• Record, organise, store, capture and retrieve correspondence and data (line function).
• Electronically and manually record data / update registers and statistics.
• Provide a reception / switchboard service and handle routine enquiries.
• Make photocopies and receive or send facsimiles.
• Provide monthly photocopier readings to stakeholders and log repairs.
• Provide monthly notice of receipts for photocopier.
• Report building maintenance/accommodation matters.
• Handle incoming and outgoing mail and packages to various stakeholders as required.
• Keep and maintain the filling system for the component.
• Provide a secretarial service to draft agenda and take minutes, arrange meetings, venues and accommodation and travel arrangements.
• Type letters and / or other correspondence when required.
• Keep and maintain the incoming and outgoing document register of the component.
• Update and maintain the relevant databases.
• Compile and submit the relevant reports, memos and submissions as required.
• Keep and maintain a Key Control Register.
• Provide supply chain clerical support services within the component.
• Liaise within internal and external stakeholders in relation to procurement of goods and services.
• Obtain quotations, complete procurement forms for the purchasing of office items and contracts.
• Stock control of office stationery, toiletries/cleaning material, face value forms, assets and uniforms and issue inventory.
• Keep and maintain the asset register of the component.
• Administer movement and disposal of assets of the component.
• Draft reports for assets and loss control as necessary.
• Assist with the verification of asset reports for the various divisions for the quarterly asset report.
• Assist with the coordination of losses for the quarterly loss report.
• Provide personnel administration clerical support services within the component.
• Process and record Application for leave and maintain a leave register for the component.
• Keep and maintain personnel records in the component.
• Compile and maintain attendance register of the component.
• Handle enquiries, e.g. leave, termination, appointments, PMDS, Performance Agreement, etc.
• Provide advice and guidance to officials regarding human resources matters.
• Submit training documentation and maintain training records.
• Provide financial administration support services in the component.
• Financial administration support services.
• Assist with the budget by providing information, capturing and updating expenditure for the component.
• Facilitate payment for goods and services.
• Administer, check and verify S&T claims and advances, update the S&T claim and advance control register and personnel record.
• Handle telephone accounts and petty cash for the component.
• Check and verify cell phone and 5G applications and upkeep of the database and cell phone register.
• Check and verify overtime claims and update the overtime register.
• Generate invoicing and weekly invoice registers and monthly invoice reconciliations.
• Monthly payment and reconciliation of the courier account.
• Provide stakeholders with invoices and other account-related information.
• Render transport administrative support services.
• Coordinate the utilisation of government vehicles.
• Issue trip authorisations and garaging applications to officials, manage and control issuing of vehicles and petrol cards.
• Conduct inspections of vehicles.
• Verify driver’s licenses of officials before issuing departmental vehicles.
• Ensure vehicles are serviced and / or maintained according to the requirements.
• Report damage to vehicles.
• Coordinate the repair of vehicles (resulting from accidents, breakdowns, etc).
• Keep record of log sheets, trip authorisations, verify Wes Bank transaction reports, etc.
• Arrange travelling and accommodation.
• Completing a accident report, loss reports and other transport related reports.

Additional Information

• Application yakho kufuneka uyifake nge Z83 application form kwa kunye ne CV yakho eyi PDF (ubukhulu bayo bungadluli ku 10 megabytes) and uyithumele nge email okanye nge sandla.
• Application efakwe okanye efike emva kwe xesha ayizokuhoywa.
• Abantu abakhethiweyo kuzofuneka bafake ii copy ze ID, qualifications nezinye ii documents ezinyanzelekileyo kwi Human Resources phambhi kokuba kwenziwe ii interviews.
• Application yakho izokukhatywa ukuba awuzenzanga ezi zinto.
• Uyazi ukuba uzokuxelwa emapoliseni and uzokuvulelwa ityala lo lwaphulo-mthetho ukuba ufake ii qualifications ezingezokwenyani.
• Uyacelwa ukuba i application yakho uyifake phambhi kwe closing date ngokuba ayizokuhoywa ukuba uyifake emva kwe xesha.
• Uyacelwa uzohlule ii applications zakho ukuba u aplayela imisebenzi eyahlukeneyo.
• Nge nxa yobuninzi be applications, u department akazokuphendula wonke umntu o aplayileyo.
• Ngabantu abakhethiweyo bodwa abazokuphendulwa.
• Uyazi ukuba i application aykho ayiphumelelanga ukuba awufumenanga mpendulo emva kwee nyanga ezintathu.
• Ukuba kwenzekile, na nini na ngeli xesha kuqashwa ngalo, kumiswe ukuqaswa kwesisithuba okanye u department ichaphazelwe yinqubo efana no hlengahlengiso kwezithuba, le department ine mvume yokurhoxisa inqubo yokuqasha and iphinde isikhuphe esisithuba na nini na ethubeni.
• Department of Agriculture uqasha ngo ku linganayo and uzimisele ekukhuthazeni ekuqasheni babo bonke abemi belizwe kwa kunye ne zenzo eziqinisekiweyo.
• Department une lungelo lokungaqashi for esisithuba.
• Xa u aplayela esisithuba uyazi ukuba uyavuma ukuba kuqokelelwe and kusetyenzwe ngo lwazi lwakho ngee njongo zokuqasha.
• Abantu abakhethiweyo kuzonyanzeleka bazenze bafumaneke xa kusenziwa ii assessments nee interviews ngo suku kwa kunye ne xesha elibekiweyo yi department.
• Kuzokwenziwa ii background kwa kunye nee reference checks (including social media profiles) ku bantu abakhethiweyo.
• Application yakho kufuneka ixele ukuba zikhona na izityholo okanye uphando zo lwaphulo-mthetho ezisaqhubekekayo okanye olwaluleko olusaqhubekekayo ngawe.
• Abantu abaphumeleleyo kuzofuneka baqhashe imvume yokhuseleko, batyikitye isivumelwano sengqesho, batyikitye isivumelwano sokusebenza so nyaka and bachaze ukuba zikhona ezinye ii ndawo abayifumana kuzo imali.
• Bonke abantu bayanyanzeleka bachaze ukuba zikhona na izinto ezingquzulana okanye ezisenokungquzulana nee zinto abayinxalenye yazo, bachaze ukuba ubulungu bebhodi kwa kunye nobulawuli obubadibanisayo.
• Application okanye ukuqashwa kwakho kusenokukhatywa okanye kurhoxiswe ukuba awuzichazanga izinto ekufaneleke uzichazile.

Ref No

• 3/3/1/62/2026

Remuneration

• R237 453 per annum (Level 05)

Enquiries

• Mr Kuben Naidoo at 082 881 2262

Centre

• Directorate: Inspection and Quarantine Services

Application Form

• 👉🏿 Cofa apha

Download Full Vacancy

• 👉🏿 Cofa apha

Hand Deliver at

• 20 Steve Biko Street, Agriculture Place, Arcadia, Pretoria, 0002

Email Application

• [email protected]