Administrator: Facilities

Wholesale and Retail Sector Education and Training Authority - Centurion, Gauteng

Closing date yi 29 ka April 2025

Purpose

Provide sound, effective and efficient administration services and support to Facilities & OHS & Security Management unit, whilst maintaining confidentiality, integrity and compliance to SETA policies & procedures.

Requirements

National Diploma in Public Administration / Public Management
2 years’ working experience in administration

Skills & Competencies

MS Package (Word, Excel, MS PowerPoint)

Responsibilities

Sound effective and efficient administration of all records and information to enable easy accessibility and accuracy and comprehensiveness of information
Create and maintain efficient administration system e.g. invoices, meeting schedules etc.
Ensure well organized, up-to-date filing system is implemented and maintained
Manage the storerooms and cleaning inventory levels for head office
Liaise with Auditors and provide audit information (internal and external) as requested
Record and file all documents within the agreed deadlines
Collate information for audit queries
Perform general administrative duties
Prepare reports and load evidence on performance against Annual Performance Plan (APP)
Handle, report and respond to stakeholder queries and complaints
Support and assist the Facilities & OHS & Security team
Liaise with other departments to ensure proactive communication of projects and other activities
Coordinate travel arrangements for the Team
Compile monthly reports on areas of responsibility
Ensure adherence to W&RSETA policies, procedures, PFMA and relevant legislation
Assist to continuously track, monitor and measure the unit's performance against set standards and performance targets
Execute sound administration and recording across the unit's services, processes and procedures
Effectively plan, coordinate, manage and execute ad hoc projects

Additional Information

All applications must be accompanied by certified copies of the ID and all educational qualifications and they should not be older than 6 months.
Applications received after the closing date, will not be considered.
The Wholesale and Retail SETA reserves the right not to make appointment(s) to the advertised post(s).
The organisation will give preference to candidates in line with the Employment Equity goals.
Please include the name of the position & Province on the subject line on the application.
Only applicants who meet the minimum requirements of this position should apply, by forwarding their CVs.

Remuneration

R291 062 (Total Cost to Company per annum)

Centre

Head Office

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For Attention

Libokanyo Khumalo (Senior Manager: HR)

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