Purpose

• This position is responsible for providing administrative support for donor funded projects as well as other administrative related tasks required in the Operations and Sector Support Directorate.

Requirements

• A relevant diploma or bachelor’s degree in Finance; Information and business administration or equivalent.
• At least 5-6 years administrative experience.
• Experienced in organising and providing administrative assistance in a project management and office environment.
• Experience in handling a wide range of enquiries.
• Competitive advantage: experience in a SETA environment and Knowledge of a project management software.

Skills & Competencies

• Excellent record keeping, data management and filing system.
• Proficient in written and verbal communication skills.
• Proficient in Microsoft Office especially (Outlook, Word, PowerPoint) advanced excel and Adobe acrobat.

Responsibilities

Project Coordination & Administration
 

• Support the planning, implementation, and monitoring of the bursary programme; maintain
  project schedules, trackers, and milestone reports; coordinate meetings, workshops, and
  stakeholder engagements; prepare meeting agendas, minutes, and follow-up actions

Learner & Beneficiary Management

• Assist with recruitment, onboarding, and registration of bursary beneficiaries; maintain accurate learner records and databases; track student progress, attendance, and performance; provide administrative support to learners regarding documentation and queries.

Compliance & Documentation

• Ensure all project documentation complies with services seta policies and requirements; maintain filing systems (electronic and manual) for audits and reporting; assist in compiling reports required by seta, funders, and internal stakeholders; monitor submission deadlines and ensure compliance with
  funding agreement.

Financial Administration Support

• Support processing of learner stipends, invoices, and payments; track bursary expenditure against budget allocations; assist in reconciling financial records related to the project.

Stakeholder Engagement

• Liaise with training providers, learners, seta officials, and internal departments; respond to queries and provide timely communication to stakeholders; support coordination between academic
  institutions and project team.

Reporting

• Compile weekly, monthly, and quarterly progress reports; maintain accurate data for performance monitoring and evaluation; assist in audit preparation and project close-out reporting.

Additional Information

• Interested candidates should please submit a letter of motivation and their CVs with the names and contact details of at least three traceable referees, by close of business.
• Correspondence will only be entered into with shortlisted candidates.
• If you have not been contacted within 30 days after the closing date, please consider your application as unsuccessful.
• People from designated groups, including those with disabilities, are encouraged to apply.
• Universities South Africa reserves the right not to make an appointment.

Remuneration

• Market-related salary package

Duration

• ONE (1) YEAR FIXED TERM CONTRACT

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Email Application

• [email protected]