Requirements

• Grade 12 plus 3 - 4 years' experience or a post-matric Diploma in Secretarial, Office Administration or equivalent

Skills & Competencies

• Must be computer literate with Microsoft Office proficiency.
• Good administration, attention to detail, interpersonal relations, communication, organizational and good typing skills.
• Must act with integrity, honesty and confidentiality.
• The incumbent should have a sound understanding of office procedures.
• The willingness to work after hours when necessary and the ability to perform under pressure will be an added advantage.

Responsibilities

• To provide high-quality secretarial, administrative and logistical support to the Chief Executive Officer by ensuring that accurate and sufficient documentation exists to meet governance and legal requirements.
• Establish and maintain efficient administrative systems for coordinating work.
• Office and diary management.
• Organize and plan meetings, take minutes, record and ensure strategic tasks are actioned.
• Arrange refreshments and other logistics for meetings.
• Receiving visitors and assist them during their visit to the CEO’s office.
• Handle telephone calls and enquiries (screening calls, taking and transmitting messages).
• Capture and follow up on correspondence.
• Receive and direct mail within the Chief Executive Officers’ office.
• Create and maintain an appropriate record and filling system.
• Processing of subsistence and travel as well as other reimbursement claims.
• General office duties, type, fax and email correspondence, and reports as and when required.

Additional Information

• Failure to provide sufficient information on the application will result in your application being disqualified. 
• Communication will be limited to shortlisted candidates only. 
• Males, youth and people with disabilities are encouraged to apply. 
• Umalusi reserves the right not to fill this position

Ref No

Remuneration

Enquiries

Email Application