Purpose

• To ensure that the payroll Processes are delivered in a timely and accurate manner, and that related client services, including record keeping and reporting is completed within the parameters of relevant legislation, policies and procedures.

Requirements

• National Diploma / Diploma in Payroll Administration or a related field
• 3 years related work experience in Payroll Administration

Responsibilities

Functional Management

• Generate and control reports to be sent to relevant stakeholders
• Ensure that the Monthly Payroll reporting is done according to standard operating procedures and submitted to the relevant stakeholders.
• Ensure that all information as it relates to payroll is accurate and correct.
• Investigate and resolve or escalate queries and conduct appropriate audits to ensure data integrity.
• Ensure the accurate capturing and administration of all monthly payrolls (e.g. Permanent employees, Contract employees and Pensioners payroll).
• Accurately capture court orders, statutory deductions and relevant input received from employees on time.
• Distribute all manual payslips to certain employees as required (e.g., employees without email addresses, etc.).
• Make ad hoc and advance payments to employees as approved and create statutory payments.
• Reconcile the payroll control accounts when required and according to set timelines.
• Structure remuneration packages accordingly for new and existing employees when required.
• Verify monthly payroll input such as annual increases, back pay, bonus payments and ad hoc payments before processing.

Risk and Compliance Management

• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
• Support and provide evidence to all internal and external audit and regulatory requirements.
• Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation

Stakeholder Management 

• Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
• Represent and participate in the organisation’s committees and tasks teams when required.

Additional Information

• We are committed to Employment Equity when recruiting internally and externally.
• It is company policy to promote from within wherever possible.
• Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, provided that this supports achievement of our Employment Equity goals.

Ref No

• SAB260623-1

Centre

• Human Capital Management