Purpose

• To provide support service and perform diverse administrative duties for the Office of the CEO and the Executive Management in the museum.

Requirements

• A 3 years National Diploma in Public Administration/Office Management or 3 years’ relevant qualification and 3 years' experience in public services as an Admin Assistant.
• Driver’s license.

Skills & Competencies

• Understanding of Risk management
• Ability to gather data, compile information and prepare reports.
• Knowledge of all Computer programmes and PFMA.
• Information management, Organizing and coordinating skills.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Ability to develop and maintain recordkeeping systems and procedures.
• Ability to make administrative and procedural decisions and judgments on sensitive and confidential issues.
• Knowledge of office management principles and procedures and project management skills.

Responsibilities

• Ambassador for the office of the CEO;
• Manages the CEO’s office and provides comprehensive secretarial services to the CEO and management team.
• Represent the CEO and management when required.
• Managing the Executive’s diaries.
• Compliance with legislative deadlines.
• Compile special, quarterly and annual reports for the Management and the CEO.
• Write, prepare and communicate support materials for the CEO and Council.
• Perform research on the specific issues as and when required.
• Develop complex documents and build presentations and communication support materials.
• Performs research on specific issues, as required.
• Serves as point of contact for all enquiries pertaining to official Council proceedings and records and those of the CEO’ office.
• Give support to NMM management.

Administration:

• Lead and develop service-oriented effective administration.
• Develop and maintain effective working documents and formal records system.
• Coordinate compliance with the promotion of access to the Information Act with consultation from executive staff. 
• Taking action points, compile minutes and distribution.
• Oversee and administer the daily activities of one or more specialized programme initiatives, as assigned by the CEO.
• Schedule and maintain calendars and travel arrangements for the CEO, the board and executive management.

Project Management:

• Manage all assigned projects, records and reporting.
• Assists in the coordination, supervision and completion of special projects.
• Ensure contract compliance and update database.

Strategic Liaison:

• Coordinate media and stakeholder liaison for the CEO’ office or Management.
• Develop, maintain and use stakeholder database.
• Managing public relations and problem-solving.
• Planning and organizing events.
• Risk management and monitoring.

Additional Information

• Interested individuals who meet the requirements should submit their CVs with certified copies of Identity Documents and Certificates that are not older than three months under a covering letter clearly marked “EXECUTIVE ASSISTANT VACANCY”.
• Or email your application with the subject matter “EXECUTIVE ASSISTANT VACANCY” or hand deliver.
• No faxed applications will be accepted.
• Closing date for applications is 19 August 2022 at 16:h00.
• Applications received after closing date will not be considered.
• Correspondence will only be entered with short-listed candidates.
• All successful candidates will undergo pre-employment screening and vetting.
• NMM embraces the principles of Employment Equity Act no 55 of 1998 as amended.
• NMM reserves the right not to appoint.

Remuneration

• R384 324 CTC

Enquiries

• All enquiries are to be directed to: The Human Resources Unit, Mrs. Yoleka Khumelwana at 047-501 9522.

Centre

• Bhunga Building

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• 👉🏿 Cofa apha

Hand Deliver at

• Nelson Mandela Museum, Corner Owen Street and Nelson Mandela Drive, Bhunga Building, Mthatha, 5099

Post to

• The Human Resources, Nelson Mandela Museum, P.O Box 52808, Mthatha, 5099

Email Application