Purpose

• We are seeking an exceptional, young, vibrant and dynamic Personal Assistant to join our growing professional services firm.
• This role is ideal for a highly organised, proactive, and confident individual who thrives in a fast paced and highly pressurised environment and can effectively manage multiple priorities simultaneously.
• The successful candidate will provide executive support to senior management while ensuring the smooth day to day operation of the office.

Requirements

• Grade 12 / National Certificate
• Minimum 5 years’ experience as a Personal Assistant, Executive Assistant, Office Manager, or similar role.
• Valid driver’s licence advantageous.

Skills & Competencies

• Exceptional organisational and time management and punctuality skills.
• Strong attention to detail and ability to work accurately under pressure.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to handle confidential information with discretion.
• Professional appearance and conduct.

Key Competencies

• Highly organised and structured.
• Strong problem-solving abilities.
• Ability to work independently with minimal supervision.
• Professional, mature, and dependable.
• Strong interpersonal skills.
• Ability to multitask and manage competing priorities.

Responsibilities

• Personal Assistant Duties
• Manage executive diaries, appointments, meetings, and travel arrangements.
• Screen calls, emails, and correspondence.
• Prepare professional reports, presentations, and meeting packs.
• Draft correspondence and communicate with clients and stakeholders.
• Follow up on action items and ensure deadlines are met.
• Coordinate special projects and administrative initiatives.
• Manage key clients
• Work after hours if required
• Office Management Duties
• Oversee daily office operations and administration.
• Manage office supplies, equipment, and service providers.
• Coordinate staff schedules, meetings, and office events.
• Maintain filing systems, records, and company documentation.
• Assist with HR administration, onboarding, and employee records.
• Ensure office policies and procedures are implemented and maintained.

Additional Information

• We are not looking for an ordinary administrator.
• We are seeking a highly capable individual who can anticipate needs, take initiative, solve problems, and become a trusted right hand person to senior management and staff
• If you are energetic, competent, professional, detail oriented, and thrive in a dynamic environment, we would love to hear from you.

Please submit:

1. Detailed CV
2. Notice period
3. Contactable references – NOT NEGOTIABLE
4. Only shortlisted candidates will be contacted.

Ref No

• MSA260610-1