Judge's Secretary

Office of the Chief Justice - Pietermaritzburg, KwaZulu-Natal

Closing date yi 29 ka June 2026

Purpose

Re-advertisement, applicants who previously applied are encouraged to re-apply
The Office of the Chief Justice is an equal opportunity employer.
In the filling of vacant posts, the objectives of section 195 (1)(i) of the Constitution of South Africa, 1996, the Employment Equity imperatives as defined by the Employment Equity Act, 1998 (Act55) of 1998) and the relevant Human Resources policies of the Department will be taken into consideration and preference will be given to Women, Persons with Disabilities and youth.

Requirements

Applicants should be in possession of an LLB Degree or a minimum of 20 modules completed towards an LLB, BA / BCom Law degree.
A minimum of one (1) year secretarial experience.
A valid driver’s license will serve as an added advantage.

Skills & Competencies

Good communication skills (verbal and written), administration and organisational skills, exceptional interpersonal skills, ability to meet strict deadlines and to work under pressure, attention to detail, customer service skills and excellent typing skills including Dictaphone typing, confidentiality and time management, computer literacy (MS Word) and research capabilities.

Responsibilities

Render Secretarial support to the Judiciary, diarise the appointments and meetings of the Judge, type and file the judgements, ensure the judgements that are handed down (delivered), signed draft orders granted in court or virtually are sent to the Typist for scanning, upload unto Case-lines/Court-Online and the Library, ensure that all visitors are received, screened and their queries are attended to, record all incoming and outgoing documents, order and collect stationery for the Judge, provide support functions to Civil, Criminal and review matters/courts and case allocations in chambers, collect the files before the commencement of a Criminal matter from the Registrar’s office at the Criminal section keep update the register of reviews and sign on receipt to return the reviews to the Clerk, ensure that the register/template of the reserved judgement is updated and notify the Statistics Officer and the office of the Judge President when judgement has been handed down, ensure that the transcribed judgements from transcribers reach the Judges for approval and signature.
Prepare court rolls for Opposed Motion and Urgent Court and distribute to stakeholders, ensure that the Heads of Arguments from various stakeholders are available to the Judge as per the filing that was done, provide support functions to civil / criminal courts.
Administer the correct Oath ID or declaration in court, when required, ensure that the bench book of the Judge is prepared and files are taken by Ushers to Court before the commencement of the proceedings, ensure that all stakeholders involved are present in court before commencement of proceedings, ensure that all cases are called on record as per the court roll by means of calling the case number and the parties’ names, before a Judge can allow parties to start with their matters, ensure that in the Criminal Court exhibits are handled, controlled and noted professionally, provide general administrative support to the Judiciary, ensure that all the travel, accommodation arrangements are in order and attend to sign the documents for approval, ensure that the Judge’s logbook is submitted on or before the 5th of every month to the Transport Officer, ensure that the car is booked for either maintenance and service, receive the pre-authorisation for the Judge’s vehicle, remind Judge of the invoices so that the submission of the S&T claims can be processed, ensure the submissions of Cell phone and 3G data claims for process purposes, ensure that all updates on the loose leafs in the Judges library are attended to.

Additional Information

Application yakho kufuneka uyifake ngokugcwalisa i Z83 application form efumaneka kuzo zonke ii departments zakwa rhulumente okanye kwi websites zazo and kufuneka ikhatshwe yi CV yakho enolwazi olupheleleyo including ii phone numbers kwa kunye nee emails ze references zakho.
Qualifications nezinye ii documents ezi certified kuzofuneka uzifake ngalamini okanye ngosuku oluphambhili kwe mini ye interview emva kokuba uxelelwe ukuba ukhethiwe.
Application form yakho kufuneka uyigcwalise ngokupheleleyo, ibe ne signature yakho kwa kunye nee initials zakho.
Application yakho kufuneka icacise i job title, department / office ophume kuwo lo msebenzi kwa kunye ne reference number ya lo msebenzi.
Ukuba awuzenzanga ezizinto, application yakho izokukhatywa.
Application eyenziwe ku Z83 omdala ngelishwa ayizokuhoywa.
Background checks ezifana ne criminal record, credit record checks, reference checks, employment ne qualification verifications zizokwenziwa ku mntu ngamnye okhethiweyo.
Ngabantu abakhethiweyo bodwa ekuzobuyelwa kubo emva kokuba befake ii applications zabo.
Ukuba awuphendulwanga emva kwee nyanga ezintathu emva kwe closing date, uyazi ukuba i application yakho ayiphumelelanga.
Department unelungelo lokuba angaqashi mntu for esisithuba ukuba uyafuna.
Department uzoxabisa ii applications zabantu abaphantsi kwe Employment Equity goals.