Personal Assistant to CEO

Closing date yi 3 ka July 2026

The PA to CEO will be responsible for providing comprehensive personal support to the Chief Executive Officer.
This role involves managing schedules, coordinating meetings and travel arrangements, handling correspondence, preparing reports, presentations and other documents as required, compiling minutes and performing various administrative tasks to ensure the smooth operation of the Chief Executive Officer’s office.
Must be highly organised, detail-oriented and capable of managing multiple tasks simultaneously in a fast-paced environment.

National Diploma and/or Bachelor’s Degree in Business Administration, Management, or related field essential
+ 5 years work experience in a banking sector.
+ 8 years’ proven experience in a similar role providing support at an executive level.
Experience engaging and coordinating work with various stakeholders’ groups - Ability to convey information to people clearly and simply.
Experience of providing support to Board of Directors.
Excellent administrative skills including the ability to identify administrative needs and develop and maintain appropriate systems to meet them - advantageous.

Knowledge and understanding of:

Office management
SAP
Understanding of business environment
Excellent knowledge of Microsoft Office
Ability to take accurate minutes, including being able to interpret and sum up complex discussions concisely
Ability to draft routine correspondence and reports
Ability to maintain accuracy and attention to detail
Good negotiation skills
Excellent interpersonal and communication skills including diplomacy
Excellent time management skills with the ability to manage multiple priorities and deadlines

Skills and Attributes

The ability to work effectively with colleagues at all levels in a high-pressure environment
Confident and determined with the ability to work on own initiative and as a team member when required
Ability to prioritise, meet deadlines and manage the conflicting demands of a busy workload
Ability to work flexibly and occasionally out with office hours
Time management skills
Project management skills
Coordination and Office management skills
Attention to detail and problem solving skills
Written and verbal communication skills
Organisational and planning skills
Negotiation and relationship-building skills
Business acumen, Computer literacy – Microsoft Office package (MS Word, Excel, Power Point, and Outlook)
Report writing skills
Minutes taking
Advanced typing skills
Decision making
Process management
Flexibility
Collaborative
Professionalism
Efficiency
Confidentiality
Professional appearance
Following through instructions effectively
Effective Telephone etiquette
High ethical standards
Enthusiastic
Self-starter
Corporate culture focused
Integrity
Honesty
Good attitude and matured

Communication and Stakeholder Management

Build and maintain positive relationships with internal and external stakeholders, including clients,
partners, and vendors, acting as a liaison on behalf of the Chief Executive Officer
To provide support for Board of Director meetings by ensuring meetings are properly arranged and
serviced. This will include drafting agendas, collating papers and reports, take minutes and follow up on action points.
Supporting the Chief Executive Officer to keep the Board of Director informed about the work of the
organisation and their appropriate training and induction.

Administrative Support

To function as a first point of contact dealing with email and other written correspondence and phone calls.
To proactively manage and coordinate the diary of the Chief Executive Officer by prioritising and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.
Maintain effective filling and data storage including emails ensuring the needs of the Chief executive are met.
To provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the Chief Executive Officer.
To plan and manage key organisational events such as Conferences, Strategy days, Staff briefings and others as required.
Maintain and organise Chief Executive Officer’s calendars, scheduling meetings, appointments, and conference calls efficiently.
Arrange travel itineraries, including flights, accommodations, and ground transportation for business trips, ensuring cost-effectiveness and adherence to travel policies.

If you wish to apply and meet the requirements, please forward your Curriculum Vitae (CV).
Please indicate in the subject line the position you are applying for.
The South African Postbank SOC Limited is committed to the achievement and maintenance of diversity and equity in employment, especially with regard to race, gender and disability.
In compliance with the bank’s employment equity plans, we encourage and welcome applications from diverse groups from the South African Employee active population.
Correspondence will be limited to short-listed candidates only.
If you do not hear from the South African Postbank SOC Limited or its Agent within 3 months of this advertisement, please accept that your application has been unsuccessful.
The South African Postbank SOC Limited reserves the right not to fill the positions or to re-advertise the positions at any time.
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By applying for employment you consent to the processing of your personal information with Postbank.
Your personal information and any attached text or documentation are retained by Postbank for a period in accordance with relevant data legislation.