Purpose

• The Fleet Supervisor is responsible for ensuring the efficient and optimised operation of the Transpharm Department.
• This role focuses on maintaining vehicle availability, overseeing staff, managing administrative tasks, monitoring performance, and ensuring compliance with legal and safety standards.

Requirements

• Grade 12 (Matric) - (essential).
• Degree or Diploma in Logistics, Transport, or related field (preferred) or commensurate work experience - (essential).
• 3-4+ years experience in fleet, transport, or delivery operations or similar role - (essential) of which at least 2 years experience in a supervisory environment or similar - (essential).
• Basic understanding of fleet systems and vehicle operations - (essential).
• Computer literacy (Excel / Google Sheets) - (essential).
• Valid driver’s licence - (essential).

Skills & Competencies

• Self-motivated and driven with strong integrity - take accountability for actions and mistakes.
• Independent problem solver and analytical thinker
• Team leadership and supervision – a positive leader and coach who serves the team and shows an appreciation for the development of individual talent and overall team effectiveness
• Collaborative partnering – build relationships both internally and externally. Open, honest and direct, is comfortable in giving and receiving constructive feedback. Think and act independently as well as collaboratively.
• Operational efficiency – someone who can spread themselves across multiple tasks simultaneously by working smartly, efficiently and effectively. Diligently staying on top of the details and understanding how they fit into the big picture.
• Time management - ability to prioritise a high volume of activities simultaneously in an unpredictable environment.
• Adapting and responding to change - Ability to work under pressure and in a fast paced, changing environment.
• Exceptional communication - approachable with excellent listening skills, adopt a range of communication styles to facilitate successful outcomes within the team and cross-functionally in a matrix structure.
• Writing and reporting skills - understands the importance of accuracy, succinct messaging
• Financial Services / Money Market expert - an ongoing growth and learning mindset.
  Innovative and solution-orientated – creating and applying sound judgment and the ability to generate solutions that serve the flow of work and meeting deadlines.

Responsibilities

Fleet Operations & Coordination

• Coordinate vehicle availability and route scheduling to meet delivery requirements
• Monitor adherence to service and maintenance schedules
• Control vehicle allocation, usage, and basic cost drivers
• Track delivery execution and resolve operational delays

Maintenance & Asset Management

• Monitor vehicle servicing in line with manufacturer standards
• Maintain fleet records (maintenance schedules, vehicle status, inventory)
• Identify and report maintenance risks or recurring issues
• Support basic fleet cost control through tracking of fuel, repairs, and usage

Compliance & Risk Monitoring

• Monitor vehicle roadworthiness and operational compliance
• Track and update traffic fines and related records
• Record and report incidents and accidents in line with procedures
• Ensure adherence to health and safety requirements (including equipment safety)

People Supervision & Industrial Relations

• Supervise daily activities of drivers and despatch staff
• Monitor attendance, conduct, and adherence to operational standards
• Support investigation of incidents and escalate where required
• Maintain a stable and compliant work environment

Performance Monitoring & Reporting

• Monitor operational and staff performance against defined standards
• Compile routine reports (e.g., driver hours, delivery output, returns, fuel usage)
• Track key operational metrics and highlight variances
• Maintain accurate documentation to support audits and decision-making

Administration & Recordkeeping

• Maintain fleet-related administrative records (e.g., insurance, logs, registers)
• Monitor document accuracy and completeness across fleet operations
• Support coordination of fleet documentation and key control processes
• Ensure timely submission of required operational reports

Additional Information

• If you don’t hear from us within 14 days, please consider your application unsuccessful.
• Any personal information collected as part of your application will be destroyed, securely, in accordance with South African legislation.

Ref No

• SHO260618-8