Purpose

• We are seeking a highly organised and proactive Personal Assistant to provide administrative, coordination and governance support to senior leadership.
• The successful candidate will be responsible for managing executive diary management, coordinating meetings, preparing documentation, and confidential support across governance, risk, compliance and finance activities.

Requirements

• Matric certificate
• Administrative or Personal Assistant qualification
• Minimum 5 years’ experience as an Executive Assistant or Personal assistant or Senior Administrative Support role
• Experience supporting governance, risk, compliance, or finance functions or senior leadership functions will be advantageous
• Strong Microsoft Office skills (including Word, Excel, PowerPoint, CoPilot or similar productivity tools)
• Experience with travel coordination and meeting administration.

Skills & Competencies

Knowledge and Skills

• Maintain work standards and quality verification
• Record Keeping
• Processing transactions and conduct simple calculations
• Data Collection and processing of transactions
• Procedures Knowledge

Personal Attributes

• Plans and aligns - Contributing independently
• Interpersonal savvy - Contributing independently
• Communicates effectively - Contributing independently
• Optimises work processes - Contributing independently

Responsibilities

• Provide high-quality secretarial and administrative support to senior leadership team within Sanlam Group Technology
• Manage executive calendars, appointments, and travel arrangements
• Prepare agendas, meeting packs, minutes, and governance documentation
• Coordinate committee and management meetings
• Provide administration support for across Governance, Risk Compliance and Finance
• Process payments, invoices and related corporate administration accurately and timeously
• Prepare presentations, reports, and business correspondence
• Coordinate stakeholder communication and special events
• Manage office operations, supplies, and ad hoc administrative requests
• Maintain accurate records and uphold confidentiality across systems, platforms and engagements
• Schedule and coordinate meetings with vendors and external stakeholders
• Receive and host vendors and external stakeholders professionally

Additional Information

• The shortlisting process will only start once the application due date has been reached.
• The time taken to complete this process will depend on how far you progress and the availability of managers.