Purpose

• The EMS Operations Assist will assist the EMS Operations Team in the smooth running of the administration and coordination around the Company Fleet, regulatory compliance and administration.
• The Operations Assistant is required to proactively coordinate activities and tasks related to the above-mentioned areas to ensure seamless functioning of company vehicles and minimal vehicle down time.

Requirements

• Matric/National Senior Certificate or equivalent qualification.
• Experience working with fleet in an industry of a similar nature to EMS (security, armed response, 24-hour operations).
• Driver's licence.

Skills & Competencies

• Strong organisational skills.
• Ability to work in a team environment.
• Ability to handle pressure.
• Flexible to adapt to changes in daily routine on short notice.
• Good interpersonal skills.
• Fluent in English & Afrikaans will be advantageous.
• Good communication & presentation skills.
• PC literate – intermediate to advanced knowledge of Word, Excel and PowerPoint.
• In-depth knowledge regarding the fundamental internal procedures will be advantageous.

Responsibilities

Company Fleet

• Receive vehicle checklist and refer to get reported faults and damages actioned.
• Maintain vehicle log sheet to gather data, both on web-based systems and excel.
• Proactive planning for maintenance on vehicles according to guidelines.
• Capture and assign submitted reports.
• Request quotations and compile invoices from repairs.
• Coordinate repairs and part ordering.
• Facilitate completion of documentation related to insurance claims.
• Vehicle licensing and roadworthy certification.
• Vehicle registrations with local Department of Health (DOH).
• DOH inspections – arranging inspections and making sure vehicles / stations are ready.
• Fuel capturing (yard bowser and fleet cards).
• Compile weekly odometer list.
• Capture expenses related to company fleet.

Administration

• Ensure staff files are kept current with regards to PrDP, driver’s license, ID’s and medical malpractice cards.
• Driver IDs, licenses, and PrDPs capturing on SharePoint for monitoring expiry dates.
• Facilitate annual registration of personnel with the Health Professions Council of South Africa (HPCSA)
• Facilitate registration of personnel with medical practice insurer.
• Assist with ordering uniforms and maintain lists of equipment issued to staff.

Additional Information

• Interested candidates, please apply on our company website under careers.
• Please note that as part of this application process you will be required to attach a copy of your CV (MS Word/PDF) as well as certified copies of your qualifications.
• Please ensure to attach your most updated versions of these documents as they will be used for shortlisting purposes.
• If you do not receive feedback within 4 weeks of applying, please consider your application unsuccessful.
• Kindly note, we reserve the right not to appoint any of the applicants for this position.

Ref No

• 505