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Cofa apha

Administration Clerk - Production: Administrative Services

Department of Higher Education and Training - Cape Town, Western Cape

Closing date yi 2 ka September 2022

Administration Full-Time Government Facebook Schedule

Regrettably, this position has been removed.

Purpose

  • Preference will be given to persons from designated groups, especially with regard to race, gender and disability.
  • The successful candidate will undergo a vetting process and will sign a Performance Agreement with the College Principal.
  • People with disability are encouraged to apply.

Requirements
  • An appropriate national senior certificate/grade 12 certificate (Vocational) / (NCV) Level 4 certificate.
  • A minimum of two (2) to four (4) years of relevant Clerical/ Administrative work experience is required.
  • A National Diploma or Degree in Public Management or Public Administration will be an added advantage.
Skills & Competencies
  • Knowledge of Clerical duties in the Director-General’s office, Deputy Director-General’s office or higher office; ability to capture data; operating a computer; collecting statistics.
  • Knowledge of procedures in terms of the working environment and the legislative framework governing the Public Service.
  • Computer literacy and the use of the following computer applications: MS Word, Excel, PowerPoint, and Outlook.
  • Planning and organizing.
  • Good verbal and written communication; client orientation and customer focus, working independently or with limited supervision, accountability, ethical conduct, and professional writing and report writing skills.
Responsibilities
  • The incumbent will be responsible to render general clerical support services: record, organize, store, capture and retrieve correspondence and data (line function); update registers statistics; handle routine enquiries; make photocopies and receive or send facsimiles; distribute documents/ packages to various stakeholders as required; keep and maintain the filing system for the component; type letters and/ or other correspondence when required; keep and maintain the incoming and outgoing document register of the component.
  • Provide supply chain clerical support services within the component: liaise with the external and internal stakeholders in relation to the procurement of goods and services; obtain quotations, complete procurement forms for the purchasing of standard office items; stock control of office stationery. Keep and maintain the asset register of the component. Provide personnel administration clerical support services within the component: maintain a leave register; keep and maintain personnel records; keep and maintain attendance register; arrange travelling and accommodation.
  • Provide financial administration support services in the component: Capture and update expenditure in the component; check the correctness of subsistence and travel claims of the officials and submit for approval; handle telephone accounts and petty cash for the component.
Additional Information
  • DHET invites applicants to apply online on the New Z83 form by accessing the Departmental Website (click the ‘apply now’ button) or http://z83.ngnscan.co.za/apply following the easy prompts/instructions.
  • Upload the supporting documents namely, (1) a comprehensive CV, and (2) copies of all qualifications (including matriculation), identity document, valid driver’s licence, and any other document (where required).
  • A fully completed and signed Z83 form will be considered.
  • A user guide and ‘how to’ videos will assist in how to complete the form and digital signature.
  • Only shortlisted candidates will be required to submit certified documents/copies on or before the day of the interviews.
  • It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA).
  • Candidates whose appointments promote representativity in terms of race, gender, and disability will receive preference.
  • All shortlisted candidates for SMS posts will be subjected to a technical exercise that intends to test relevant technical elements of the job, the logistics of which will be communicated by the Department.
  • The successful candidate(s) will be required to undergo a Competency Assessment.
  • One of the minimum entry requirements for the SMS position is the Pre-entry Certificate.
  • No appointment will take place without the successful completion of the pre-entry certificate and submission thereof.
  • For more details on the pre-entry course visit: https://www.thensg.gov.za/training-course/sms-pre-entryprogramme/.
  • The candidate(s) will be required to sign an annual performance agreement, disclose his/her financial interests, and be subjected to security clearance.
  • If you have not been contacted within three (3) months of the closing date of this advertisement, please accept that your application was unsuccessful. Suitable candidates will be subjected to personnel suitability checks (criminal record check, citizenship verification, qualification/study verification, and previous employment verification).
  • Applications received after the closing date will not be considered.
  • DHET is committed to providing equal opportunities and practising affirmative action employment.
  • It is our intention to promote representativity in terms of (race, gender, and disability) in the organisation.
  • Women and people living with disability will receive preference in all DHET posts.
Ref No
  • DHET34/08/2022
Remuneration
  • R176 310 per annum (Level 05)
Enquiries
  • Mr P Mtshali Tel No: 012 312 5089
  • Mr R Kgare Tel No: 012 312 5442
  • Mr D Moyane Tel No: 012 312 5165
Centre
  • Office of the Director-General
Application Form
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