Requirements

• Matric. Tertiary qualification in Logistics, Supply Chain Management or Fleet Administration advantageous;
• 2 - 4 Years experience in tyre stock control, fleet maintenance administration and/or stock/parts procurement
• Valid driver’s license (Code 8) and own transport

Skills & Competencies

• Strong technical familiarity with commercial/fleet tyres (tread patterns, sizes, retreading processes, and wear diagnostics).
• Proficiency working within dedicated stock management, Citrix), or fleet management systems.
• Strong intermediate skills in Microsoft Excel (data tracking, basic formulas, and filtering) for building comparative quote sheets.

Responsibilities

Procurement & Supplier Relations

• Sourcing & Quotations: Request, compile, and analyse competitive quotations from approved suppliers for tyres, components, and workshop consumables.
• Comparative Analysis: Evaluate supplier quotes based on pricing, delivery lead times, product quality, and warranty terms to ensure maximum cost-efficiency.
• Supplier Liaison: Serve as the primary point of contact for external vendors, resolving invoicing discrepancies, tracking backorders, and evaluating vendor performance.
• Purchase Orders: Generate and process accurate purchase orders (POs) within company guidelines and track them through to delivery.

Tyre Controlling & Approvals

• Tyre Change Approvals: Assess technical inspection reports from fitters or drivers to approve or reject tyre replacement/repair requests based on tread wear data, casing conditions, and company safety policies.
• Scrap Analysis: Inspect scrapped tyres to identify patterns of irregular wear, inflation issues, or mechanical defects, and report findings to management.
• Brand Performance Tracking: Monitor the performance and longevity of different tyre brands and retreads to optimise long-term procurement strategies.

Inventory & System Administration

• Stock Control: Maintain real-time inventory accuracy for new, used, and retreated tyres, as well as mechanical parts.
• Stock Systems Management: Perform daily data entry in the inventory management system, including stock receipts, issues, adjustments, and cycle counts.
• Asset Register Management: Accurately update the company’s asset register, ensuring every tyre is tracked by its unique identification/serial number from installation to scrap.
• Reorder Management: Establish and maintain minimum/maximum stock thresholds to prevent stockouts of critical parts while minimising excess inventory.

Operations & Workshop Coordination

• Job Allocation: Plan, prioritise, and assign daily work orders to tyre fitters and workshop technicians based on fleet urgency.
• Workflow Monitoring: Ensure fitters execute tyre changes, rotations, alignments, and pressure checks safely, efficiently, and to industry standards. Documentation: Review and file completed job cards, ensuring all parts used and hours worked are accurately billed or recorded against specific fleet assets

Additional Information

• Our company provides equal employment opportunities (EEO), taking into account local equity laws, to all employees and applicants for employment and prohibits unfair discrimination with regards to race, colour, religion, sex, national origin, age, disability, or genetics.

Ref No

• req4215