Purpose

• To provide Administrative Assistant support to the sub department and ensure corporate support across the unit.
• Provide high level administrative support by preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Requirements

• Grade 12 (NQF level 4) plus a relevant recognised course (shorter than a year at NQF level 4 certificate of competence) – depending on operational requirements.
• MS Office certification or any administration certificate will be an added advantage.
• 1 – 2 years' experience applicable to the specified discipline.

Skills & Competencies

Knowledge:

• Knowledge of principles and practices of organisation, records management and general administration.
• Basic principles of bookkeeping.
• Computer literacy.
• Ability to operate standard office equipment.
• Ability to follow written and oral instructions.
• Office Management.
• Report writing skills, in statistical analysis.

Technical Competencies:

• Business Writing
• Conveys written information and business reports in a detailed and effective manner to individuals or groups to ensure that they understand the message.
• General Administration
• Providing support for all SITA employees in administrative duties which include the tasks and activities that are part of the daily operations of the business.

Interpersonal and Behavioural Competencies:

• Active listening
• The ability to fully concentrate on what is being said rather than just passively 'hearing' the message of the speaker.
• Attention to Detail
• The ability to ensures information is complete and accurate.
• Disciplined
• Showing a controlled form of behaviour or way of working, diligently.

Responsibilities

• Receive and record incoming and outgoing correspondence to ensure proper record keeping for the sub department.
• Prepare and distribute minutes, presentations as well as general office documentation/communication to ensure that information reached relevant identified parties.
• Perform general office duties.
• Arrange work sessions and staff meetings with employees and coordinate all logistical arrangements for the sub department.
• Responsible for the accommodation and flight arrangements for the sub division in accordance with SITA travelling policy and procedures to the satisfaction of the division.
• Provide management support to the sub departmental Budget.
• Ensure adherence to the organisation quality standards in terms of documentation that requires management approval.

Additional Information

• SITA is an Employment Equity employer and this position will be filled based on Employment Equity Plan.
• Correspondence will be limited to short listed candidates only.
• Preference will be given to members of designated groups.
• If you do not hear from us within two months of the closing date, please regard your application as unsuccessful.
• Applications received after the closing date will not be considered.
• Please clearly indicate the reference number of the position you are applying for.
• It is the applicant s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA).
• Only candidates who meet the requirements should apply.
• SITA reserves a right not to make an appointment.
• Appointment is subject to getting a positive security clearance, the signing of a balance score card contract, verification of the applicant s documents Qualifications, and reference checking.
• Correspondence will be entered to with shortlisted candidates only.
• CV s from Recruitment Agencies will not be considered.
• CV s sent to incorrect email address will not be considered

Ref No

1. VAC00422/27
2. VAC00372/27

Remuneration

• R220 972.00 - R331 457.00

Enquiries

• For queries/support [email protected] OR call 080 1414 882

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