Purpose

• Responsible for providing administrative and clerical support to the Department.
• Types and assembles letters, memos, and reports.
• Answers questions and directs telephone calls and visitors.
• Prepares documents.
• Assembles and maintains statistical data.
• Performs and oversees specific projects and programs as assigned.

Requirements

• Diploma in Administration or equivalent. Some college preferred.
• Two to three years of secretarial experience.

Skills & Competencies

• Knowledge of word processing and spreadsheet applications.
• Proficient typing skills.
• Good interpersonal and public relations skills.
• Solid analytical, creative, and problem-solving abilities.
• Project management skills and well organised.
• Able to work well independently.
• Able to assist, direct, and coordinate others.

Responsibilities

Assumes responsibility for the effective performance of assigned administrative and clerical functions

• Receives and screens visitors and telephone calls and either notifies staff members or records and relays messages. Conducts visitors to proper offices and announces them.
• Types and assembles a variety of documents including memos, letters, and reports.
• Files correspondence, memos, records, and reports. Maintains files.
• Receives, reviews and pays all invoices.
• Allocates expenditures, and controls Office budget and Inventories.

Assumes responsibility for preparing and maintaining assigned records and reports

• Assembles, tabulates, calculates, and maintains reporting and statistical data on a regular and special basis.
• Capture FICA and upload FICA (link documents) to the FICA tab on the Leases module for all tenants
• Prepares documents and reports.

Assumes responsibility for maintaining effective business relations with clients, vendors, and other business professionals

• Resolves or appropriately refers questions, requests, complaints, and problems.
• Obtains and conveys information as needed.
• Promotes goodwill and conveys a positive image of the Company.

Assumes responsibility for establishing and maintaining effective working relationships with area staff and with management

• Assists as needed.
• Keeps management informed of area activities and of any significant problems.

Assumes responsibility for related duties as required or assigned

• Performs miscellaneous clerical and administrative tasks.
• Performs special projects as assigned.
• Ensures that work area is clean, secure, and well maintained.

Centre

• Highveld Mall