Purpose

• The Department of Human Biology invites applicants from suitably qualified and experienced candidates for this full-time permanent position.
• We seek to attract a highly organized person with excellent interpersonal, communication and administration skills who can show initiative and problem-solving abilities.

Requirements

• Matric (Pass - Grade 12) or equivalent
• Secretarial or administration diploma or an equivalent degree at NQF level 7
• 3 or more years’ experience in a Senior Secretarial position, preferably in an educational institution

Skills & Competencies

• Advanced computer literacy in MS Word, Excel, Outlook, and PowerPoint specifically understanding MS Excel formulas and application of marks processing is essential
• Fluent in English - written and verbal
• Excellent administrative, communication and interpersonal skills
• Ability to be pro-active and show initiative
• A demonstrated ability to perform multiple tasks efficiently, to prioritize and to follow up on matters
• Meticulous attention to detail and Excellent organizational skills

Responsibilities

• Assisting with course administration, support to the undergraduate and postgraduate administrators and convenors, and academic administration of courses (timetables, lecture material, etc.).
• Diary Management and Personal administrative assistance for the Head of Division (Clinical Anatomy and Biological Anthropology).
• Conducting marks processing.
• Assist with booking of venues and timetables for the administrators both Undergraduate and Postgraduate activities.
• Assisting with Administering examination processes.
• Liaising with students and staff of undergraduate and postgraduate programmes; external and internal examiners; departmental and faculty administrators.

Additional Information

• The incumbent is expected to help with ad hoc duties which arise from time to time.
• Please ensure the title and reference number are indicated in the subject line.
• An application which does not comply with the above requirements will be regarded as incomplete.
• Only shortlisted candidates will be contacted and will be required to undergo a computer literacy test in MS word & Excel.

Advantageous:

• Knowledge of the University’s administrative procedures including PeopleSoft and VULA
• Experience in undergraduate and postgraduate administration.

To apply, please e-mail the below documents in a single pdf file to Khalida Crawley:

• UCT Application Form (download at http://forms.uct.ac.za/hr201.doc);
• Cover letter, and
• Curriculum Vitae (CV)

Remuneration

• The 2022 annual remuneration for this full-time position is R236 997 to R278 817 and will be based on skills and experience.

Telephone

• 021 404 7706

Website

• www.health.uct.ac.za/fhs/departments/human-biology

Application Form

• Cofa apha

Reference number

• E22624

Download Full Vacancy

• Cofa apha