Senior Secretary

University of Cape Town - Observatory, Cape Town, Western Cape

Full-Time | Secretary

Closing date yi 1st ka July 2022

Purpose

  • The Department of Human Biology invites applicants from suitably qualified and experienced candidates for this full-time permanent position.
  • We seek to attract a highly organized person with excellent interpersonal, communication and administration skills who can show initiative and problem-solving abilities.

Requirements

  • Matric (Pass - Grade 12) or equivalent
  • Secretarial or administration diploma or an equivalent degree at NQF level 7
  • 3 or more years’ experience in a Senior Secretarial position, preferably in an educational institution

Skills & Competencies

  • Advanced computer literacy in MS Word, Excel, Outlook, and PowerPoint specifically understanding MS Excel formulas and application of marks processing is essential
  • Fluent in English - written and verbal
  • Excellent administrative, communication and interpersonal skills
  • Ability to be pro-active and show initiative
  • A demonstrated ability to perform multiple tasks efficiently, to prioritize and to follow up on matters
  • Meticulous attention to detail and Excellent organizational skills

Responsibilities

  • Assisting with course administration, support to the undergraduate and postgraduate administrators and convenors, and academic administration of courses (timetables, lecture material, etc.).
  • Diary Management and Personal administrative assistance for the Head of Division (Clinical Anatomy and Biological Anthropology).
  • Conducting marks processing.
  • Assist with booking of venues and timetables for the administrators both Undergraduate and Postgraduate activities.
  • Assisting with Administering examination processes.
  • Liaising with students and staff of undergraduate and postgraduate programmes; external and internal examiners; departmental and faculty administrators.

Additional Information

  • The incumbent is expected to help with ad hoc duties which arise from time to time.
  • Please ensure the title and reference number are indicated in the subject line.
  • An application which does not comply with the above requirements will be regarded as incomplete.
  • Only shortlisted candidates will be contacted and will be required to undergo a computer literacy test in MS word & Excel.

Advantageous:

  • Knowledge of the University’s administrative procedures including PeopleSoft and VULA
  • Experience in undergraduate and postgraduate administration.

To apply, please e-mail the below documents in a single pdf file to Khalida Crawley:

Remuneration

  • The 2022 annual remuneration for this full-time position is R236 997 to R278 817 and will be based on skills and experience.

Telephone

  • 021 404 7706

Website

Application Form

Reference number

  • E22624

Download Full Vacancy

Aplaya nge Email

Lo msebenzi ufakwe ngu Tebuho Moshoeshoe nge 21 ka June 2022