Lo msebenzi uphelelwe. Closing date yawo ibi nge 24th ka June 2022.

Careers Services Assistant (12-month Fixed-Term Contract; Payclass 07)

University of Cape Town - V&A Waterfront, Cape Town, Western Cape

Contract | Administration

Closing date yi 24th ka June 2022


  • The main purpose of this position is to coordinate and provide administrative operations support of the Careers Service (CS) program, corporate events, and departmental activities.
  • This involves efficiently managing the daily administration and operational activities and overseeing departmental procurement and financial processes.
  • This post also includes project management responsibilities for the Career Service program, events, project administration, and the rollout of a framework of online monitoring / evaluating & reporting, that will enable the smooth running of the UCT GSB Careers Service and ultimately lead to employers promoting vacancies to students and graduates.
  • This role may also undertake any other duties as identified by the Alumni Relations and Careers Service Management team.


  • NQF 5 level qualification
  • At least 4-years’ experience working in an administrative and/or advisory support role within careers service or operations environment, alternatively 5-years in talent and event management as well as exposure to recruitment and project management / program co-ordination.

Skills & Competencies

  • Excellent stakeholder communication and engagement skills and the ability to build strong interpersonal relationships
  • Proven experience in planning and organizing
  • The ability to exercise judgement, problem solve and be analytical.


  • Lead administrative and operational activities and functions associated with the Careers Service programming which includes areas within the Careers Service, Employer Relations, and general systems, financial and procurement operations.
  • Employer and student stakeholder engagement coordination, including project, program and events management, communications, marketing, and branding.
  • Development and deployment of annual events calendar and marketing / communications plan, indicating timelines for career fairs, conferences, expos, industry talks, alumni career talks and on campus recruitment presentations.
  • Logistical Coordination and administration of annual business school Careers Service program activities for all students i.e., administration of career assessments, career workshops, career coaching and mentoring initiatives.
  • Compile and market resume books to employers engaged with business school student recruitment activities.
  • Compilation of demographic reports and administration of career surveys and employment data gathering for reporting purposes, including audit communications trail.
  • Processing of relevant financial and procurement documents with internal and external departmental stakeholders.
  • Efficient administration of procurement process and financial administration support, cost quotation and budget comparison as related to careers events and program delivery
  • Coordination and communication of UCT GSB Get Highered, online Careers Portal, job postings, digital recruitment, and employability resources.
  • Develop, implement, and maintain appropriate administrative control systems, protocols and procedures that will enhance the administrative functioning of Careers Service.

Additional Information

  • The incumbent is expected to help with ad hoc duties which arise from time to time.
  • Please ensure the title and reference number are indicated in the subject line.
  • An application which does not comply with the above requirements will be regarded as incomplete.
  • Only shortlisted candidates will be contacted and will be required to undergo a skills assessment.

The following would be advantageous:

  • Exposure to Career Coaching environment.
  • Exposure to marketing and communications for digital platforms

To apply, please visit http://www.gsb.uct.ac.za/workforus, follow the brief registration process at the bottom of the advert and submit the following documents:


  • The annual cost of employment, including benefits (where applicable), is between R337 873 and R397 499


Application Form

Reference number

  • E22609

Download Full Vacancy

Lo msebenzi uphelelwe. Closing date yawo ibi nge 24th ka June 2022.

Lo msebenzi ufakwe ngu Tebuho Moshoeshoe nge 15 ka June 2022