Purpose

• The main purpose of this position is to coordinate and provide administrative operations support of the Careers Service (CS) program, corporate events, and departmental activities.
• This involves efficiently managing the daily administration and operational activities and overseeing departmental procurement and financial processes.
• This post also includes project management responsibilities for the Career Service program, events, project administration, and the rollout of a framework of online monitoring / evaluating & reporting, that will enable the smooth running of the UCT GSB Careers Service and ultimately lead to employers promoting vacancies to students and graduates.
• This role may also undertake any other duties as identified by the Alumni Relations and Careers Service Management team.

Requirements

• NQF 5 level qualification
• At least 4-years’ experience working in an administrative and/or advisory support role within careers service or operations environment, alternatively 5-years in talent and event management as well as exposure to recruitment and project management / program co-ordination.

Skills & Competencies

• Excellent stakeholder communication and engagement skills and the ability to build strong interpersonal relationships
• Proven experience in planning and organizing
• The ability to exercise judgement, problem solve and be analytical.

Responsibilities

• Lead administrative and operational activities and functions associated with the Careers Service programming which includes areas within the Careers Service, Employer Relations, and general systems, financial and procurement operations.
• Employer and student stakeholder engagement coordination, including project, program and events management, communications, marketing, and branding.
• Development and deployment of annual events calendar and marketing / communications plan, indicating timelines for career fairs, conferences, expos, industry talks, alumni career talks and on campus recruitment presentations.
• Logistical Coordination and administration of annual business school Careers Service program activities for all students i.e., administration of career assessments, career workshops, career coaching and mentoring initiatives.
• Compile and market resume books to employers engaged with business school student recruitment activities.
• Compilation of demographic reports and administration of career surveys and employment data gathering for reporting purposes, including audit communications trail.
• Processing of relevant financial and procurement documents with internal and external departmental stakeholders.
• Efficient administration of procurement process and financial administration support, cost quotation and budget comparison as related to careers events and program delivery
• Coordination and communication of UCT GSB Get Highered, online Careers Portal, job postings, digital recruitment, and employability resources.
• Develop, implement, and maintain appropriate administrative control systems, protocols and procedures that will enhance the administrative functioning of Careers Service.

Additional Information

• The incumbent is expected to help with ad hoc duties which arise from time to time.
• Please ensure the title and reference number are indicated in the subject line.
• An application which does not comply with the above requirements will be regarded as incomplete.
• Only shortlisted candidates will be contacted and will be required to undergo a skills assessment.

The following would be advantageous:

• Exposure to Career Coaching environment.
• Exposure to marketing and communications for digital platforms

To apply, please visit http://www.gsb.uct.ac.za/workforus, follow the brief registration process at the bottom of the advert and submit the following documents:

• UCT Application Form (download at http://forms.uct.ac.za/hr201.doc);
• Cover letter, and
• Curriculum Vitae (CV)

Remuneration

• The annual cost of employment, including benefits (where applicable), is between R337 873 and R397 499

Website

• www.gsb.uct.ac.za

Application Form

• Cofa apha

Reference number

• E22609

Download Full Vacancy

• Cofa apha