Receptionist and Switchboard Officer

Stellenbosch University - Bellville, Cape Town, Western Cape

Full-Time | Reception

Closing date yi 24th ka May 2022

Stellenbosch University Receptionist and Switchboard Officer Bellville, Cape Town

Purpose

  • Faculty of Economic and Management Sciences
  • School of Public Leadership - Bellville Park Campus

Requirements

  • Grade 12 or a National Senior Certificate;
  • At least three years' experience as a switchboard operator, receptionist, or a similar position.

Skills & Competencies

  • Excellent written and verbal communication skills in English and / or isiXhosa or Afrikaans;
  • The ability to function in a multicultural environment;
  • The ability to plan, organise and execute various continuous and ad hoc administrative tasks;
  • Computer skills in MS Word, Excel, Outlook, MS Teams and other, similar platforms;
  • The ability to deliver a professional and friendly service under pressure;
  • Maintaining a positive attitude towards clients and colleagues.

Responsibilities

  • Handling telephone calls and enquiries at reception;
  • Managing the switchboard in a professional manner;
  • Receiving clients and visitors in a professional manner;
  • Managing access control and monitoring the entrance;
  • Correctly referring visitors to appropriate members of staff or venues;
  • Receiving and dispatching goods to the appropriate person;
  • Providing administrative support to the School of Public Leadership's academic and administrative staff;
  • Acting as safety officer for the floor.

Additional Information

  • Stellenbosch University is committed to employment equity (EE), and appointments will be made in line with the EE plan for the specific environment as well as the institutional EE Plan of the University.
  • Stellenbosch University reserves the right not to make an appointment.
  • Your application, comprising a comprehensive curriculum vitae (including the names and email addresses of at least three referees), must reach the University before or on the closing date of the advertised post. 
  • The University reserves the right to investigate qualifications and conduct background checks on all candidates.
  • Should no feedback be received from the University within four to six weeks of the closing date, kindly accept that your application did not succeed.

Recommendation

  • A post-matric certificate in administration or a relevant field;
  • Prior experience of the University's administrative systems;
  • The ability to communicate in a second language (isiXhosa or Afrikaans);
  • Health and Safety and/or First Aid training.
Lo msebenzi ufakwe ngu Tebuho Moshoeshoe nge 12 ka May 2022