Receptionist/Administrative Clerk Ref No: PS19/2022

South Cape TVET College - Mossel Bay, Western Cape

Full-Time | Government

Closing date yi 23rd ka May 2022

South Cape TVET College Receptionist/Administrative Clerk Ref No: PS19/2022 Mossel Bay

Requirements

  • Matric/Grade 12 plus a minimum 3 year’s recognized National N Diploma/Diploma/Degree (NQF Level 6/REQV 13) in Management Assistant, Office Management, Administration or Secretarial Services.
  • A minimum of 1 – 2 years relevant experience in administrative and reception duties.

Skills & Competencies

  • Computer Literacy (MS Office).
  • Recommendations: Client orientation and Customer focus. Good communication. Good Telephone etiquette. Good Organizational skills. Good people skills. Always Professional and friendly. Always willing to assist clients. Reliability. Team player. Knowledge and experience. Excellent report writing and communication skills. Ability to effectively communicate in at least two of the three official languages of the Western Cape. A valid code 08 driver’s license.

Responsibilities

  • Receive telephonic calls, messages and channel to relevant role players.
  • Take messages and convey to relevant role players.
  • Maintain telephone database.
  • Welcome, receive and direct clients to relevant units/departments in the College: Receive and direct guests, parents and student with respect and in professional manner.
  • Provide clients with relevant information.
  • Maintain and control visitor register at reception.
  • Provide relevant information as required.
  • Answer all relevant questions related to courses and refer technical faculty-oriented questers and queries to experts.
  • Distribute college prospectus.
  • Keep and maintain the filing system for the front office.
  • Operate office equipment such as photocopiers faxes.
  • Print and issue telephone accounts.
  • Channel received faxes to relevant role players.
  • Liaise with internal and external personnel.
  • Take messages and convey to relevant role players.
  • Maintain telephone directory.
  • Allocate pin codes when authorized.
  • Keep record of all outgoing calls.

Additional Information

  • Please ensure that you take note of the disclaimer under each advert pertaining to the sending of applications during the various lockdown levels.
  • Ensure that you use the correct e-mail address as set in each advert.
  • Applications with supporting documentation, including a signed Z83 forms should be emailed to the respective email addresses.
  • Applications send to incorrect email addresses will regrettably not be considered.
  • All applications must be submitted in a New Z83 form obtainable on the internet at www.dpsa.gov.za/dpsa2g/vacancies.
  • A completed Z83 form should be accompanied by a recently updated comprehensive CV (inclusive of three contactable referees and contact details), copies of all qualifications with academic transcripts/record, Trade Test, ID document and driver's licence.
  • Please quote the relevant reference number of the post you are applying for.
  • Candidates who apply for more than one post should complete a separate application form for each post.
  • Applications received after the closing date will not be accepted.
  • Successful candidates will be subjected to a vetting process (criminal record, citizenship, credit record checks [where applicable], qualification and employment verification).
  • Where applicable, shortlisted candidates will be subjected to a skills/knowledge/competence test.
  • Matching and redeployment to other workstations within the College may be considered based on the operational requirements.
  • Applicants in possession of a foreign qualification must attach an evaluation certificate from the South African Qualifications Authority (SAQA) to their application forms.
  • Non-RSA citizens/Permanent resident permit holders must submit a copy of his/her Permanent Resident Permit with his/her application.
  • No late applications will be considered.
  • The College/DHET reserves the right not to make appointments where it deems fit to do so.
  • Correspondence will be limited to shortlisted candidates only.
  • If you do not receive any response within three months after closing date of this advertisement, kindly accept that your application as unsuccessful.
  • Preference will be given to persons from designated groups, especially with regard to race, gender and disability.
  • South Cape TVET College invites suitable candidates to apply for the following permanent posts: Re-appointment of former employees. (1) An executive authority shall not re-appoint a former employee, if that employee left the public service: (a) earlier on the condition that he or she would not accept or seek re-appointment or (b) due to ill health and cannot provide sufficient evidence of recovery

Ref No

  • PS19/2022

Salary

  • R176 310 – R207 681 per annum (Level 05), plus benefits as applicable in the Public Service.

Enquiries

  • Ms. V Zengetwa Tel No: (044-6932613)

Application Form

Download Full Vacancy

For Attention

  • Mr. M.E Gcuwa
Application Address:
  • Applications must be forwarded: The Deputy Principal: Corporate Services, South Cape TVET College, 125 Mitchel Street, George 6530

Aplaya nge Email

Lo msebenzi ufakwe ngu Tebuho Moshoeshoe nge 2 ka May 2022