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Personal Assistant

Employer: Sanlam Ndawoni: Bellville, Cape Town Province: Western Cape

Unjani: Full-Time Ngowantoni: Administration

Sanlam Personal Assistant Bellville, Cape Town

Purpose

  • Provide secretarial support to the Chief Executive of SIL; Chief Information Officer; Finance Manager and Head of Business Development.

Requirements

  • Matric with a Secretarial diploma
  • A minimum of 3-5  years secretarial / personal assistant experience on a middle and senior management level
  • Experience of gathering relevant information for report purposes
  • Extensive travel arrangement experience
  • E2 Financials system
  • myWorkSpace Management Self Service (MSS)
  • experience in Microsoft Office:   Word, Excel & Power Point.

Skills & Competencies

Knowledge: 

 

  • Business communications methods and processes
  • An understanding of the Sanlam structures, committees and processes would be an advantage

Personal qualities:

  • Multi-Tasking
  • Good Communication skills (verbal and written)
  • Quality focus
  • Attention to detail
  • Pro-active and working independently
  • Accountability
  • Problem solving
  • Ability to prioritise, plan and organise

Sanlam Core Competencies:

  • Cultivates innovation
  • Client focus (TCF)
  • Drives results
  • Collaborates
  • Flexibility and adaptability.

Responsibilities

Secretarial support:

  • Excellent office and diary management
  • Mail and information management
  • Time and priority management
  • Travel and accommodation arrangements
  • Organising and preparation of meetings; functions; presentations; conferences; workshops; video conferences, etc.
  • Preparation of paper and electronic documents packs and the distribution thereof for the above and other meetings
  • Preparation of PowerPoint presentations
  • Minute taking, if applicable
  • Consolidate and provide relevant reports, especially for Finance Manager and CE
  • Support team members with all secretarial duties
  • Assist with ad hoc requests

Administration:

  • Payment of invoices via E2 financial system or relevant payment system / process
  • SAP Training Capturing
  • Accurate Electronic filling on SharePoint.
Lomsebenzi ufakwe ngu Siseko Gwegwe nge 7 ka April 2020