Lo msebenzi uphelelwe. Closing date yawo ibi nge 27 ka June 2022.

Chief Deeds Registration Clerk: Archiving Ref No: 3/2/1/2022/326

Department of Agriculture, Land Reform and Rural Development - Cape Town, Western Cape

Full-Time | Government

Closing date yi 27 ka June 2022


  • African, Coloured Indian and White males and Coloured, Indian and White females and Persons with disabilities are encouraged to apply.


  • Grade 12 / National Senior Certificate.
  • 2 years of experience in the Deeds Registry or administrative experience.

Skills & Competencies

  • Extensive knowledge of Deeds Registry registration procedures.
  • Knowledge of Document Tracking Systems (DOTS).
  • Knowledge of Deeds Registration System (DRS).
  • Computer Literacy (Typing).
  • Communication skills (Written and Verbal).
  • Good judgement and assertiveness skills.
  • Organising and problem-solving abilities.


  • Prepare deeds and documents.
  • Count and balance the deeds and report discrepancies.
  • Record the number of deeds on the recording register.
  • Remove staples on the deeds and documents.
  • Check if all the endorsements are signed, dated, sealed and numbered.
  • Check for broken batches.
  • Scan Deeds and documents.
  • Scan deeds / documents daily.
  • Capture the title deeds / document and pack number on the Deeds Scan System.
  • Preview the scanned images and delete blank pages.
  • Save the document on deeds scan.
  • Verify the scanned Deeds / Documents.
  • Captures the scanned pack number on deeds verify system.
  • Compare the scanned deeds against the source documents.
  • Check if the scanned documents are scanned correctly and complete.
  • Scan the documents out of micro.
  • Quality assurance of deeds and documents.
  • Identify errors and report to supervisor.
  • Check if the title deeds are indexed correctly and insert in the correct covers.

Additional Information

  • DALRRD requests applicants to apply by submitting applications on the most recent Z83 form obtainable from any Public Service Department or on the DPSA web site link: https://www.dpsa.gov.za/newsroom/psvc/ and a comprehensive CV (with detailed previous experience). Failure to do so will result in your application being disqualify.
  • Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview following communication from Human Resources.
  • Foreign qualifications must be accompanied by an evaluation report issued by SAQA.
  • It is the applicant’s responsibility to have all foreign qualifications evaluated by SAQA and to provide proof of such evaluation.
  • Please ensure that you submit your application before the closing date as no late applications will be considered.
  • If you apply for more than 1 post, submit separate applications for each post that you apply for.
  • Due to the large number of applications we envisage to receive, applications will not be acknowledged.
  • Should you not be contacted within 3 months of the closing date of the advertisement, please consider your application to be unsuccessful.
  • Important: DALRRD is an equal opportunity and affirmative action employer.
  • It is our intention to promote representivity in DALRRD through the filling of posts.
  • The Department reserves the right not to fill a position. Shortlisted candidates will be required to be available for assessments and interviews at a date and time as determined by the Department.
  • All shortlisted candidates will be subjected to personnel suitability checks.
  • The successful candidate will be subjected to undergo security vetting.
  • DALRRD will conduct reference checks which may include social media profiles of the shortlisted candidates.
  • Applicants must declare any pending criminal, disciplinary or any other allegations or investigations against them.
  • Should this be uncovered during / after the interview took place, the application will not be considered and in the unlikely event that the person has been appointed such appointment will be terminated.
  • The successful candidate will be appointed subject to positive results of the security clearance process.
  • The successful candidate will be required to enter into an employment contract and sign a performance agreement with the Department.

Ref No

  • 3/2/1/2022/326


  • R211 713 per annum (Level 06)


  • Ms L Gama Tel No: (012) 338 7229
  • Ms P Hlatshwayo Tel No: (012) 338 7376

Application Form

Download Full Vacancy

Lo msebenzi uphelelwe. Closing date yawo ibi nge 27 ka June 2022.

Lo msebenzi ufakwe ngu Tebuho Moshoeshoe nge 13 ka June 2022