Purpose

• The College of Cape Town will consider all applications in terms of its Employment Equity (EE) plan and is committed in maintaining diversity in its appointments.
• The College of Cape Town reserves the right not to make an appointment.
• If you have applied for any of these positions before, please note you have to re-apply. Due to the high volume of applications, applications will not be acknowledged and if you do not receive a response from us within 3 months, please accept that your application was unsuccessful.

Requirements

• Recognised National Degree/Diploma in Public Administration/Office Management and Technology/Public Management or equivalent qualification ((NQF Level 6).
• PERSAL Certificate.
• Two-three (2-3) years’ relevant experience in Administration environment.
• 3 years’ supervisory experience in a similar environment in Education institutions.
• A valid Code 08 driver’s license.

Skills & Competencies

• Excellent communication skills (written and verbal).
• Knowledge of office administration.
• Knowledge of Public Service legislations and policies.
• Knowledge of PSET.
• Knowledge and understanding of the TVET/ CET Administration.
• Understanding of the Higher Education sector.
• Understanding of corporate governance.
• Understanding Cost centre budgetary, expenditure and cash flow management.
• Employment Equity Act, Public Service Regulations and Public Service Act, Labour Relations Act and any other related legislation.
• Planning and organizing.
• Financial management.
• Report writing.
• Communication and interpersonal.
• Problem solving.
• Computer literacy.
• Analytical
• Client oriented
• Project management
• Team leadership
• Planning and organizing
• People management.
• Client service focus, Integrity, Committed, Proactive, Loyal.

Responsibilities

• Render administrative support services; Draw up a campus enrolment plan for both NCV and report 191.
• Gather departmental information and compile a report for A-TEAM and Campus Management.
• Prepare reports, presentations, and other correspondence.
• Arrange meetings, conferences, workshops and other gatherings as required.
• Provide other secretarial support services to campus management.
• Administer and coordinate human resource services; Coordinate Leave forms and submit to central office.
• Coordinate PMDS documents and submit to central office.
• Coordinate all relevant documentation pertaining to disciplinary cases and grievances.
• Follow up and resolve all human resource administration queries and issues emanating from campus staff.
• Maintain human resource records administration.
• Monitor the attendance register for staff.
• Coordinate the compilation of duty registers and payment for part-time lectures.
• Support the implementation college staff wellness programme at campus level.
• Provide procurement services; Recommend purchase requisitions to Campus Manager.
• Draft procurement memo.
• Complete requisition form.
• Receive goods and services.
• Coordinate and submit invoices to central office for processing.
• Verify the correctness of goods and services supplied against the appropriate documentation.
• Follow-up on campus requisitions made.
• Maintain a proper filing system; Maintain files for all campus staff.
• Filing of all relevant documentation according to QMS requirements and national achieve Act.
• Keep record of postage received from central office and ensure that the distribution is done accordingly and register is kept by the relevant official.
• Administer student registration and examination process.
• Assist in the registration of students.
• Store student portfolios of evidence and student records.
• Scan documents of students.
• Capture and reconcile information for students.
• Ensure data exceptions and corrections.
• Process the details of applications for programmes and credits.
• Coordinate the student registration process.
• Coordinate the examination process.

Additional Information

Please refer to the key performance areas for each post and submit applications/s as follows:

• Application form (see download link in document downloads);
• Covering letter stating the reference number (code) of the specific post you are applying for;
• Detailed CV with at least 2 recent contactable references;
• Certified copies of Matric (Grade 12) certificate, qualifications, academic records/transcripts, ID and valid driver’s license.
• All qualifications obtained from institutions outside South-Africa should be accompanied by certified copies of SAQA certificate.
• Clearly indicate the experience where applicable (DD-MM-YYYY).
• Successful candidate will be subjected to security screening

Applications will not be considered if:

• The required documentation is not submitted and/or is received after the closing date.
• It is e-mailed or faxed.

Ref No

• CCT-CA-06-2022

Salary

• R261 372.00 per annum (excluding benefits)

Enquiries:

• Siphokazi Sangqu - (TEL) 021 - 404 6710/61

Application Form

• Cofa apha