Campus Administrator

College of Cape Town - Cape Town, Western Cape

Full-Time | Administration

Closing date yi 1st ka July 2022

Purpose

  • The College of Cape Town will consider all applications in terms of its Employment Equity (EE) plan and is committed in maintaining diversity in its appointments.
  • The College of Cape Town reserves the right not to make an appointment.
  • If you have applied for any of these positions before, please note you have to re-apply. Due to the high volume of applications, applications will not be acknowledged and if you do not receive a response from us within 3 months, please accept that your application was unsuccessful.

Requirements

  • Recognised National Degree/Diploma in Public Administration/Office Management and Technology/Public Management or equivalent qualification ((NQF Level 6).
  • PERSAL Certificate.
  • Two-three (2-3) years’ relevant experience in Administration environment.
  • 3 years’ supervisory experience in a similar environment in Education institutions.
  • A valid Code 08 driver’s license.

Skills & Competencies

  • Excellent communication skills (written and verbal).
  • Knowledge of office administration.
  • Knowledge of Public Service legislations and policies.
  • Knowledge of PSET.
  • Knowledge and understanding of the TVET/ CET Administration.
  • Understanding of the Higher Education sector.
  • Understanding of corporate governance.
  • Understanding Cost centre budgetary, expenditure and cash flow management.
  • Employment Equity Act, Public Service Regulations and Public Service Act, Labour Relations Act and any other related legislation.
  • Planning and organizing.
  • Financial management.
  • Report writing.
  • Communication and interpersonal.
  • Problem solving.
  • Computer literacy.
  • Analytical
  • Client oriented
  • Project management
  • Team leadership
  • Planning and organizing
  • People management.
  • Client service focus, Integrity, Committed, Proactive, Loyal.

Responsibilities

  • Render administrative support services; Draw up a campus enrolment plan for both NCV and report 191.
  • Gather departmental information and compile a report for A-TEAM and Campus Management.
  • Prepare reports, presentations, and other correspondence.
  • Arrange meetings, conferences, workshops and other gatherings as required.
  • Provide other secretarial support services to campus management.
  • Administer and coordinate human resource services; Coordinate Leave forms and submit to central office.
  • Coordinate PMDS documents and submit to central office.
  • Coordinate all relevant documentation pertaining to disciplinary cases and grievances.
  • Follow up and resolve all human resource administration queries and issues emanating from campus staff.
  • Maintain human resource records administration.
  • Monitor the attendance register for staff.
  • Coordinate the compilation of duty registers and payment for part-time lectures.
  • Support the implementation college staff wellness programme at campus level.
  • Provide procurement services; Recommend purchase requisitions to Campus Manager.
  • Draft procurement memo.
  • Complete requisition form.
  • Receive goods and services.
  • Coordinate and submit invoices to central office for processing.
  • Verify the correctness of goods and services supplied against the appropriate documentation.
  • Follow-up on campus requisitions made.
  • Maintain a proper filing system; Maintain files for all campus staff.
  • Filing of all relevant documentation according to QMS requirements and national achieve Act.
  • Keep record of postage received from central office and ensure that the distribution is done accordingly and register is kept by the relevant official.
  • Administer student registration and examination process.
  • Assist in the registration of students.
  • Store student portfolios of evidence and student records.
  • Scan documents of students.
  • Capture and reconcile information for students.
  • Ensure data exceptions and corrections.
  • Process the details of applications for programmes and credits.
  • Coordinate the student registration process.
  • Coordinate the examination process.

Additional Information

Please refer to the key performance areas for each post and submit applications/s as follows:

  • Application form (see download link in document downloads);
  • Covering letter stating the reference number (code) of the specific post you are applying for;
  • Detailed CV with at least 2 recent contactable references;
  • Certified copies of Matric (Grade 12) certificate, qualifications, academic records/transcripts, ID and valid driver’s license.
  • All qualifications obtained from institutions outside South-Africa should be accompanied by certified copies of SAQA certificate.
  • Clearly indicate the experience where applicable (DD-MM-YYYY).
  • Successful candidate will be subjected to security screening

Applications will not be considered if:

  • The required documentation is not submitted and/or is received after the closing date.
  • It is e-mailed or faxed.

Ref No

  • CCT-CA-06-2022

Salary

  • R261 372.00 per annum (excluding benefits)

Enquiries:

  • Siphokazi Sangqu - (TEL) 021 - 404 6710/61

Application Form

Application Address:
  • Hand Deliver: The Recruitment Officer, Human Resources Unit, College of Cape Town, 334 Albert Road, Salt River, 7925 
  • Post To: The Recruitment Officer, HR Unit, P.O Box 1054, Cape Town 8000.
Lo msebenzi ufakwe ngu Tebuho Moshoeshoe nge 21 ka June 2022