Lo msebenzi uphelelwe. Closing date yawo ibi nge 18 ka January 2022.

Operational Consultant

Alexander Forbes Limited - Cape Town, Western Cape

Full-Time | Administration

Closing date yi 18 ka January 2022

Purpose

  • Provide administrative support to management and the company through conducting and organizing administrative duties and activities including supporting the consultant team and handling of basic client queries.
  • Effective rendering of general secretarial and administration duties
  • General office supplies.
  • Providing administrative assistance on specific projects and initiatives

Requirements

  • Administration and office management experience
  • Secretarial experience
  • Secretarial administration diploma
  • Computer literate (MS Word, Outlook and Excel, MS Teams)

Responsibilities

Key Performance Area:

  • Set up and maintain filing system
  • Managing master files
  • Managing and monitoring live link
  • Responsible for metro filing documents and the process thereof

Keep Trustee Registers up to date:

  • Coordinating and manage all internal and external meetings
  • Arrange and confirm appointments with clients to determine dates for relevant meetings
  • Arranging boardroom bookings and refreshments for clients
  • Arranging conference calls
  • Collecting clients from reception and directing them to the relevant meeting rooms
  • Drafting and collating of agendas for Trustee, Investment, Audit and Staff meetings for consultants and ensuring adherence to timelines
  • Drafting of minutes, letters, reports, presentations etc
  • Requesting and follow-up of all reports/documents for inclusion in agenda packs

Distribution of agenda packs:

  • Ordering of stationery and keeping control of expenses
  • Making the necessary arrangements when staff leave and join the department i.e. Ordering/returning equipment, telephone set-up, induction, stationary, access cards and parking arrangements 
  • Diarise and remind staff of all upcoming announcements and events taking place
  • Responsible for logging calls with maintenance departments for faulty equipment e.g. Minolta, general maintenance/facilities
  • Organizing travel arrangements i.e. booking air ticket/car-hire, accommodation, shuttle service etc
  • Collecting and distribution of mail
  • Emailing of Hot Topic invests on the scales to trustees
  • Communicate verbally and in writing to answer inquiries and provide information
  • Managing of electronic diary

Planning, organising and managing internal and external events:

  • Prepare and manage correspondence, reports and documents
  • Take, type and distributing minutes
  • Taking dictation
  • Assisting in preparing presentations
  • Formatting presentations, tenders, reports and letters

Collating agenda packs and binding (formatting):

  • printing, arranging in order and binding)
  • Creating spreadsheets and managing databases.

Updating staff static information, client telephone contacts, client database information etc.:

  • Loading of invoices for consultants
  • Processing of travel claims
  • Identify budgeted rand value amount for each lunch, cocktail function etc
  • Arranging signature and payment of invoices
  • Remain abreast of new innovations and technologies in the industry
  • Contribute towards team efficiency and team dynamics/spirit

Lo msebenzi uphelelwe. Closing date yawo ibi nge 18 ka January 2022.

Lo msebenzi ufakwe ngu Tebuho Moshoeshoe nge 5 ka January 2022