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Administrative Assistant

North-West University - Potchefstroom, North West

Closing date yi 30 ka September 2020

Administration Full-Time Company Facebook Schedule

Regrettably, this position has been removed.

Purpose

  • Accept responsibility for the administration and archiving of all records (product files) of products received for QC testing at RIIP/CENQAM.

Requirements
  • Matric
  • Diploma in Office administration
  • 2 years’ experience in quality Management Systems (ISO17025, GMP, GCP)
  • 2 years’ experience in general office administration
Skills & Competencies
  • Knowledge of quality systems, e.g. ISO 17025, GMP, GCP
  • Competent in Microsoft Office (especially Excel databases)
  • Good administrative skills (filing, archiving, verification of data)
  • Recognising deviations from quality system
  • Hardworking, be able to work as part of a team, punctual
  • Responsible, accountable, ethical
Responsibilities

File Co-ordinator:

  • Collection of information of all incoming projects
  • Method control
  • Create new/update existing product files
  • Maintain databases for product files
  • Organising, filing, archiving of product files

Creating masters/ templates:

  • Create CoAs and Stability Programme and record masters/templates for all products
  • Organising, filing and archiving of approved masters/templates
  • Control and destruction logbooks and outdated logbooks, quality documents and product files.

Administrative tasks:

  • Answering of telephone
  • Receiving visitors/receptionist
  • Specific administrative tasks requested by QC Manager/Client Services Manager

Time Management:

  • Productivity in planning and executing work
  • Timely completion of work objectives
  • Attendance, tardiness and sick leave trends

Other tasks:

  • From time to time, managers can expect staff to perform tasks, not defined specifically in the job description that will be to the benefit of the general business of the RIIP/CENQAM.
  • The tasks will be related to the general business, and within the competency of the staff member.