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Admin Officer- Bid Committees Secretariat (BCS)

Department of Health - Marshalltown, Johannesburg, Gauteng

Full-Time | Government

Closing date yi 23rd ka September 2020

Department of Health Admin Officer- Bid Committees Secretariat (BCS) Marshalltown, Johannesburg

Requirements

  • An (NQF7) qualification in Public/ Business Administration / Supply Chain Management as recognized by SAQA.
  • 1-2 years working experience in the related environment.
  • Valid driver’s license is essential.

Responsibilities

  • Prepare submission packs, agendas, signed minutes of all SCM committees’ meetings.
  • Coordinate timeous distribution of packs to SCM Committees.
  • Coordinate meeting to take place in an orderly fashion.
  • Record and taking minutes during the Bid committee meetings.
  • Ensure documentation is aligned with recommendations from the committee. Coordinate the updating of Terms of Reference for SCM Committees.
  • Research and recommend best practice SCM compliance and regulations procedures and processes. Provide administrative services inclusive of typing letters, filing of documentation and emailing documentation.
  • Coordinate provision of Committees’ records for internal and external audits. Manage the record keeping of the SCM function.
  • Keep record of all minutes and recordings.
  • Keep and maintain a record of all submissions reserving a decision pending.
  • Provide appropriate advice to SCM Committees and business in line with technical expertise related to compliance.
  • Report on all expenditure that have been sanctioned by the Bid Adjudication Committee on a quarterly basis.
  • Maintain a procurement register for RFP’s and Deviations that are recommended by the BAC for HOD’s approval.
  • Maintain a register of all tenders or bids awarded.
  • Promote compliance to SCM processes and procedures.
  • Communicate submissions and decisions to internal business units or subdirectorates.

Additional Information

Enquiries:

  • Siphiwe Nhlapho: 011 355 8540
Lomsebenzi ufakwe ngu Siseko Gwegwe nge 8 ka September 2020