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Judges Secretary

Office of the Chief Justice - Mbombela, Mpumalanga

Full-Time | Government

Closing date yi 2nd ka October 2020

Requirements

  • Grade twelve (12).
  • One (1) - three (3) years’ Secretarial experience or as an Office Assistant.
  • A valid driver’s licence.
  • An LLB Degree or a minimum of 20 modules completed towards an LLB, BA or BCom Law Degree will serve as an added advantage and results must accompany the application.
  • Shortlisted candidates will be required to pass a typing test.

Skills & Competencies

  • Proficiency in English.
  • Good communication skills (verbal and written).
  • Administration and organizational skills.
  • Exceptional interpersonal skills.
  • Ability to meet strict deadlines and to work under pressure.
  • Attention to detail.
  • Customer care service skills and excellent typing skills.
  • Confidentiality and time management.
  • Computer literacy (MS Word) and research capabilities.

Responsibilities

  • Typing (or format) of draft memorandum decision, opinions or judgement entries written by or assigned by Judge.
  • Provide general secretarial/ administrative duties to the Judge.
  • Manage and type correspondence, judgements and orders for the Judge.
  • Arrange and diarize appointments, meetings for official visits and make travel and accommodation arrangements.
  • Safeguarding of all case files and the endorsement of case files with an order made by Judge.
  • Update files, documents and provide copies of documents to the Registrar.
  • Perform digital recording of Court proceedings on urgent Court cases after hours and ensure integrity of such recordings.
  • Store, keep and file Court records safely.
  • Accompany the Judge to the Courts.
  • Management of Judge’s vehicle, logbook and driving thereof.
  • Compile data and prepare reports and documents for assigned Judges as necessary; including expense reports, continuing legal hours, financial disclosure statements and case management.
  • Arrange receptions for the Judge and his or her visitors and attend to their needs.
  • Management of Judge’s library and updating of documentation.
  • Execute legal research as directed by the Judge and comply with Prescripts, Departmental Policies, Procedures and Guidelines.

Additional Information

  • Shortlisted candidates must be willing to undergo normal vetting and verification processes.
  • Entry level requirements for SMS posts: In terms of the Directive on Compulsory Capacity Development, Mandatory Training Days & Minimum Entry Requirements for SMS that was introduced on 1 April 2015, a requirement for all applicants for SMS posts from 1 April 2020 is a successful completion of the Senior Management Pre-Entry Programme as endorsed by the National School of Government (NSG).
  • The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the below link:https://www.thensg.gov.za/trainingcourse/sms-pre-entryprogramme/.
  • The successful candidate will be required to provide proof of completion of the NSG Public Service Senior Management Leadership Programme Certificate for entry into the SMS.
  • Furthermore, candidates shortlisted for the SMS post will be subjected to a technical exercise that intends to test relevant technical elements of the job.
  • Following the interview and the technical exercise, the Selection panel will recommend candidates to attend a generic managerial competency assessment in compliance with the DPSA Directive on the implementation of competency based assessments.
  • Applications must be submitted on form Z83, obtainable from any Public Service Department or on the internet at www.dpsa.gov.za/documents.
  • The completed and signed form should be accompanied by a recently updated CV as well as certified copies of all qualification/s and ID document (no copies of certified copies are allowed; certification should not be more than three months old).
  • Failure to submit all the requested documents will result in the application not being considered.
  • Please indicate the reference number and position you are applying for on your application form.
  • Correspondence will be limited to shortlisted candidates only.
  • If you have not been contacted within three (3) months after the closing date, please accept that your application was unsuccessful.
  • Applications received after the closing date, as well as applications received via fax or email, will NOT be considered or accepted.

Ref No

  • 2020/104/OCJ

Salary

  • R257 508 per annum.
  • The successful candidate will be required to sign a performance agreement.

Enquiries

  • Mr V Maeko/ Mr M Jele
  • Tel No: (013) 753 9308/ 082 309 0910

Application Form

Download Full Vacancy

Lomsebenzi ufakwe ngu Tebuho Moshoeshoe nge 19 ka September 2020