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Office Manager: Office Of The Regional Manager

Department of Public Works - Polokwane, Limpopo

Closing date yi 7 ka February 2020

Government Full-Time Government Facebook Schedule

Regrettably, this position has been removed.

Requirements
  • A three year tertiary qualification in the Secretarial/Administration/Management fields.
  • Extensive relevant experience.
Skills & Competencies
  • Advanced computer literacy in MS Office packages (Word, Excel, Power point) and the ability to use E-Mail.
  • Interpersonal, organizing, and communication skills at all levels.
  • Ability to take initiatives.
  • Ability to maintain confidentiality.
  • Ability to work independently with minimum supervision.
  • Highly organized, hardworking, dynamic self-motivated professional.
  • Capable of learning quickly.
  • Ability to work under stressful situations.
  • Knowledge of the following will be an advantage: PFMA, Minimum Information Security Standards Act, medium term expenditure budgeting processes, procurement processes and procedures, financial administration processes and systems.
Responsibilities
  • Events (diary) management: co-ordinate/arrange meetings/workshops and arrange logistics.
  • Co-ordinate/arrange the Regional Manager’s itinerary, travel arrangements and accommodation.
  • Attend to external visitors (Head Office/Clients etc).
  • Co-ordinate/arrange catering for events/meetings/workshops.
  • Attend meetings, take minutes and prepare and distribute them appropriately.
  • Review tenders and prepare schedules for the tender committee meetings.
  • Budget/Financial Administration: Manage the petty cash, prepare and submit relevant claims, manage/control the commitment register and budget.
  • Office Administration: Manage correspondence to and from the office (distribution, tracking, copying and filling).
  • Create/type documents, Co-ordinate/follow up on/ consolidate inputs, reports, work plans and business plans from the Regional manager’s direct reports.
  • Manage telecommunications (phone, fax, e-mail and internet).
  • Order Office supplies.
  • Ensure the security profile and classification of documents and information related to the office.
  • Undertake office inventory control.
  • Reporting: provide weekly and monthly reports (correspondence, pending matters, commitment register and expenditure).
Additional Information
  • An indication by candidates in this regard will facilitate the processing of applications.
  • If no suitable candidates from the unrepresented groups can be recruited, candidates from the represented groups will be considered.
  • People with disabilities are encouraged to apply.
  • Applications must be submitted on a signed Form Z83, obtainable from any Public Service department and must be accompanied by a comprehensive CV, recently certified (within 6 months) copies of qualifications (matric certificate, certificates of qualifications), a valid Driver’s Licence (where required) and an Identification Document.
  • Applications not complying with the above will be disqualified.
  • Should you not have heard from us within the next months, please regard your application as unsuccessful.
  • Note: It is the responsibility of all applicants to ensure that foreign and other qualifications are evaluated by SAQA.
  • Recognition of prior learning will only be considered on submission of proof by candidates.
  • Kindly note that appointment will be subject to verification of qualifications and a security clearance.
  • Faxed, e-mailed or late applications will NOT be accepted.
  • People with disabilities are encouraged to apply.
  • Note: All shortlisted candidates will be subjected to a compulsory technical or competency-based exercise that intends to test the relevant technical elements of the job as part of the interview process.
  • Following the technical exercise and the interview the selection panel will identify candidates to undergo the generic management competency assessments and successful candidate to sign a performance agreement and be subjected to security clearance.

Ref No

  • 2020/16

Salary

  • R376 596 per annum

Enquiries

  • Mr. M. Ntshani Tel No: (015) 291 6443

Application Form

Hand Deliver at
  • For Attention: Mr. NJ Khotsa
  • Physical address: The Regional Manager, Department of public works, Private Bag X9469, Polokwane, 0700
  • Postal address: Hand deliver at 77 Hans van Rensburg Street, Sanlam Building, Ground Floor, Polokwane.