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Office Manager: Office Of The Regional Manager
Department of Public Works - Polokwane, Limpopo
Closing date yi 7 ka February 2020
Regrettably, this position has been removed.
Requirements
- A three year tertiary qualification in the Secretarial/Administration/Management fields.
- Extensive relevant experience.
Skills & Competencies
- Advanced computer literacy in MS Office packages (Word, Excel, Power point) and the ability to use E-Mail.
- Interpersonal, organizing, and communication skills at all levels.
- Ability to take initiatives.
- Ability to maintain confidentiality.
- Ability to work independently with minimum supervision.
- Highly organized, hardworking, dynamic self-motivated professional.
- Capable of learning quickly.
- Ability to work under stressful situations.
- Knowledge of the following will be an advantage: PFMA, Minimum Information Security Standards Act, medium term expenditure budgeting processes, procurement processes and procedures, financial administration processes and systems.
Responsibilities
- Events (diary) management: co-ordinate/arrange meetings/workshops and arrange logistics.
- Co-ordinate/arrange the Regional Manager’s itinerary, travel arrangements and accommodation.
- Attend to external visitors (Head Office/Clients etc).
- Co-ordinate/arrange catering for events/meetings/workshops.
- Attend meetings, take minutes and prepare and distribute them appropriately.
- Review tenders and prepare schedules for the tender committee meetings.
- Budget/Financial Administration: Manage the petty cash, prepare and submit relevant claims, manage/control the commitment register and budget.
- Office Administration: Manage correspondence to and from the office (distribution, tracking, copying and filling).
- Create/type documents, Co-ordinate/follow up on/ consolidate inputs, reports, work plans and business plans from the Regional manager’s direct reports.
- Manage telecommunications (phone, fax, e-mail and internet).
- Order Office supplies.
- Ensure the security profile and classification of documents and information related to the office.
- Undertake office inventory control.
- Reporting: provide weekly and monthly reports (correspondence, pending matters, commitment register and expenditure).
Additional Information
- An indication by candidates in this regard will facilitate the processing of applications.
- If no suitable candidates from the unrepresented groups can be recruited, candidates from the represented groups will be considered.
- People with disabilities are encouraged to apply.
- Applications must be submitted on a signed Form Z83, obtainable from any Public Service department and must be accompanied by a comprehensive CV, recently certified (within 6 months) copies of qualifications (matric certificate, certificates of qualifications), a valid Driver’s Licence (where required) and an Identification Document.
- Applications not complying with the above will be disqualified.
- Should you not have heard from us within the next months, please regard your application as unsuccessful.
- Note: It is the responsibility of all applicants to ensure that foreign and other qualifications are evaluated by SAQA.
- Recognition of prior learning will only be considered on submission of proof by candidates.
- Kindly note that appointment will be subject to verification of qualifications and a security clearance.
- Faxed, e-mailed or late applications will NOT be accepted.
- People with disabilities are encouraged to apply.
- Note: All shortlisted candidates will be subjected to a compulsory technical or competency-based exercise that intends to test the relevant technical elements of the job as part of the interview process.
- Following the technical exercise and the interview the selection panel will identify candidates to undergo the generic management competency assessments and successful candidate to sign a performance agreement and be subjected to security clearance.
Ref No
- 2020/16
Salary
- R376 596 per annum
Enquiries
- Mr. M. Ntshani Tel No: (015) 291 6443
Application Form
Hand Deliver at
- For Attention: Mr. NJ Khotsa
- Physical address: The Regional Manager, Department of public works, Private Bag X9469, Polokwane, 0700
- Postal address: Hand deliver at 77 Hans van Rensburg Street, Sanlam Building, Ground Floor, Polokwane.