Personal Assistant/Secretary

Life Healthcare - Berea, Durban, KwaZulu-Natal

Full-Time | Secretary

Closing date yi 28 ka June 2022

Purpose

  • A vacancy exists for a Personal Assistant/Secretary based at Life Entabeni Hospital, KZN.
  • Reporting to the Theatre Manager.
  • The successful candidate will be responsible for providing secretarial duties to the Theatre Manager.

Requirements

  • Matric / Grade 12
  • Secretarial, Office Management or related qualification
  • 1-year relevant administration experience

Skills & Competencies

  • Computer literacy (Impilo, IMEDS, MS Office) will be advantageous
  • Excellent communication skills
  • The ability to deal with confidential matters and interact professionally at all levels, both internally and externally
  • Understanding of the private healthcare industry, its challenges and role players would be an advantage.

Responsibilities

Secretarial support:

  • Telephonic and e-mail liaison to all clients, marketing contacts, and all other departments
  • Organisational and logistical arrangement of meetings and functions for Theatre Manager, including diary management and other periodic required arrangements
  • Coordination of theatre unit training programs
  • Compiling meeting agendas, minutes and action lists for follow up post meetings
  • Coordinate marketing events, including conferences, funder visits and other
  • Responsible for general office layout contents and maintenance
  • Processing of invoices, expense claims and ensuring communication with relevant person

General administrative support:

  • Maintain contact databases and mailing lists of internal and external stakeholders
  • Maintaining and efficient filing system, ordering of stationery, etc.
  • Management of patients’ electronic file storage
  • Designing, compiling and formatting of presentations on MS PowerPoint
  • Typing and formatting correspondence and documentation in MS Word as required
  • Creating and updating relevant spreadsheets, data analysis and creating graphs in MS Excel
  • Data capturing and consolidating and collating reports, including patient reports, customer satisfaction and outcomes data reports
  • Providing logistical support to unit for web-based training
  • Develop and compile training feedback reports

Additional Information

  • Life Healthcare is an Equal Opportunity Employer.
  • Please note that Life Healthcare has a mandatory Covid vaccination policy.
  • Only vaccinated external candidates will also be considered.
  • Thank you for your interest in this opportunity.
  • Kindly note that only shortlisted candidates will be contacted.
  • Applicants who have not been contacted within two weeks of the closing date of this advert, should consider their application as unsuccessful.

Contact

  • Ntombi Zondo

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Lo msebenzi ufakwe ngu Tebuho Moshoeshoe nge 23 ka June 2022