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Executive Secretary: Office of the Rector & Vice Chancellor - (1749)
University of the Western Cape - Bellville, Cape Town, Western Cape
Closing date yi 10 ka March 2024
Regrettably, this position has been removed.
Purpose
- The role of the Executive Secretary in the Rectorate is to provide full spectrum operational and tactical support to the Office of the Rector.
- The Executive Secretary will assist with the effective flow of tasks within the Rectorate to provide professional support and deliver a seamless and integrated service.
- Applications are invited from candidates with high-level competencies in office planning and organising, maintaining confidentiality, excellent written and verbal communication skills, excellent computer skills, good interpersonal skills and the ability to create a professional working environment.
Requirements
- National Diploma in Secretarial Studies, Office Administration and Management or an equivalent qualification
- 3 - 5 years proven secretarial experience at a senior level preferably at a higher education institution
- Advanced computer skills (Ms Office Package)
Skills & Competencies
- Excellent communication skills (verbal and written)
- Ability to pay attention to detail
- Planning and organising skills
- Excellent interpersonal skills
- Maintain a high level of confidentiality
- Trustworthy, diligent and able to work without daily supervision
Responsibilities
- Provide administrative support in the Office of the Rector as well as for other team or project leaders
- Function as part of a team in order to provide an interchangeable flow of services in the office
- Handling of office correspondence and facilitate information sharing
- Diary management and activities relating to travel arrangements (flights, accommodation, typing of itinerates, etc.)
- Internal and external client liaison
- Reception and receiving of guests
- Processing of payment requests, ordering of stationary and equipment as well as assets control
- Assist with budget administration
- Coordination of bookings of venues and overseeing boardrooms
- Coordination of arrangements related to events, workshops and meetings (catering, bookings, equipment, materials)
- Maintain efficient filing system and records
- Coordinate all job requests for repairs, technical support and IT services
- Ability to work efficiently under pressure and without supervision
Additional Information
- While we have tried to ensure the accuracy of the information, Salary Magazine cannot accept any responsibility or liability for any errors or omissions.
- You should always check with the Job Center or employers directly to confirm the details are still accurate before applying.
- If you need further help with this job or any other, please feel free to ask.
- Best of luck with your job application!
Ref No
- 8020850 (ITS: 0660)
Enquiries
- Please contact the Human Resources Department at +27 21 959 4063/9763/9708/3551/3756 or email: [email protected]
Centre
- Rectors Office