Administrator: Department - (1761)

Purpose

• The Institute for Microbial Biotechnology and Metagenomics (IMBM) seeks to appoint a part-time Administrator to assist with all departmental administrative procedures, in order to ensure alignment and compliance with central administrative systems and procedures.

Requirements

• Grade 12 and a relevant three year post-matric qualification with two years higher education academic administration experience or equivalent;
• Expertise in MS office with advance Excel, Power point and Google products;
• A valid driver’s license or ability to commute reliably to work daily

The following would be advantageous:

•  Administrative experience in a Higher Education environment as well as knowledge of student administration systems. 
• Financial, post graduate and research administrative experience in a donor-funded environment

Skills & Competencies

• Demonstrated communication, organisational and interpersonal skills;
• Ability to work efficiently under pressure, and to adhere to and meet strict deadlines;
• Ability to work without supervision and to pay attention to detail.

Responsibilities

• Research project administration
• Ordering and procurement; including liaising with external vendors, other departments/units, and relevant staff/researchers
• Inventory management (fixed assets and laboratory reagents and consumables)
• Financial administration (including budget administration; payments; annual and monthly income and expense reporting; keeping abreast of regulatory requirements and best practices in financial administration and compliance with UWC policies and procedures);
• Academic administration (including but not limited to: facilitate student and research fellow registration and co-ordinate all post graduate documentation submissions, assist with student recruitment and data collation on student and related information,
• Assist with marketing and recruitment
• Human resource administration
• Reception duties and general office administration (scheduling meetings and preparing minutes; maintain the IMBM information management system; data capturing, processing and reporting; assisting with onboarding and exit processes for all staff, students and research fellows)
• Event organisation, including assisting with all associated travel arrangements

Additional Information

• While we have tried to ensure the accuracy of the information, Salary Magazine cannot accept any responsibility or liability for any errors or omissions.
• You should always check with the Job Center or employers directly to confirm the details are still accurate before applying.
• If you need further help with this job or any other, please feel free to ask.
• Best of luck with your job application!

Ref No

• 8033662

Enquiries

• Please contact the Human Resources Department at +27 21 959 4063/9763/9708/3551/3756 or email: [email protected]

Centre

• Institute for Microbial Biotechnology and Metagenomics, Main Campus