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Administrative Assistant - (1903)

University of the Western Cape - Bellville, Cape Town, Western Cape

Closing date yi 8 ka November 2024

Administration Full-Time University Facebook Schedule

Regrettably, this position has been removed.

Purpose

  • Applications for the post of Administrative Assistant are invited from vibrant individuals with experience in Student Housing facilities management or administration at an operational level.
  • Experience at a tertiary educational institution or similar size organisation is preferable.
  • The individual must be interested in constant self-improvement and development.
  • Applicants must be client service orientated and understand students’ needs, be passionate in providing and maintaining an environment which is supportive to students’ academic and co-curriculum development and wellbeing.

Requirements
  • Senior Certificate or NQF 4 equivalent
  • At least 2 years’ relevant working experience
  • Computer literacy (proficiency in MS Office)
Skills & Competencies
  • Computer literacy
  • Good Customer service orientation
  • Communication
  • Must be willing to learn
  • Must be able to work in a team
  • Must be honest and have a sound work ethic
  • Attention to detail
  • Communication skills
Responsibilities
  • Administer the checking in and out of students on Residence Management System and ensure proper record keeping.
  • Effectively assist with coordinating, monitoring and execution of service provision according to accepted standards such as the curtaining – supply and upkeep, furnishing, laundry, linen.
  • Assist in monitoring of residences service contracts (Access Control, Cleaning, Grounds & Gardens, Maintenance, Security, Transport), at a residence level.
  • Maintain accurate residence records at a Residence level.
  • Effectively monitor and maintain stakeholder relationship at a residence level.
  • Regular reporting of operational matters to relevant to the supervisor.
  • Ensure compliance and adherence to Safety and Health legislation at Residence Level.
  • Support and provide checks on service iro Vacation accommodation.
  • Act as a First Aider, monitor the First Aid kit, record and report of all incidents to supervisor.
  • Support of Res Life strategies & initiatives, which may include meetings, training, workshops and events.
Additional Information
  • In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel.
  • In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae including contact details of three referees, and your highest qualification to your online profile.
  • While we have tried to ensure the accuracy of the information, Salary Magazine cannot accept any responsibility or liability for any errors or omissions.
  • You should always check with the Job Centre or employers directly to confirm the details are still accurate before applying.
  • If you need further help with this job or any other, please feel free to ask.
  • Best of luck with your job application!
Ref No
  • 8021837; 8033560; 8033561
Centre
  • Unibell residence