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Administrative Assistant (School of Public Health)
University of Cape Town - Rondebosch, Cape Town, Western Cape
Closing date yi 1 ka November 2024
Regrettably, this position has been removed.
Purpose
- The Division of Epidemiology and Biostatistics invites applications for this permanent post for appointment as soon as possible.
- The successful candidate will be part of the administrative team that supports the teaching and learning activities within the Division of Epidemiology and Biostatistics.
- The main purpose of this position is: to provide high level academic and finance administrative support to the MSc and MPH programmes in the Division of Epidemiology and Biostatistics, to the Division of Epidemiology and Biostatistics generally and to the Head of the Division specifically in a manner that supports and contributes to a responsive effective and efficient service.
- We are looking for an experienced, self-motivated, quality-conscious person with strong interpersonal and communication skills.
Requirements
- NQF 6 level qualification
- 3 years relevant administrative experience
Advantageous:
- Postgraduate academic administration experience
- Sound knowledge of Vula/Amathuba
- Working knowledge of UCT policies and procedures
Skills & Competencies
- Demonstrate high level proficiency to use software such as MS Office, PeopleSoft and Outlook
- Evidence of good written and spoken English
- Ability to problem solve and use initiative
- Evidence of excellent planning and organization skills
- Evidence of meticulous attention to detail and follow-up
Responsibilities
- MPH/MSc programme and Divisional administration
- General and course administrative support
- On-line diary management
- Financial administration
- Human Resources Administration
- Postgraduate course administration
- Managing MSc and MPH applications
- Managing staff and student communications
- Coordination of examinations processes including marks processing and liaising with external examiners
- Creation and maintenance of student and other records
- Managing Vula/Amathuba sites for each module
- Ensuring efficient and effective paper and electronic filing systems
- Liaising with academic and PASS staff including AO, HoDiv and Faculty Office
- Providing administrative support to the Division including research activities
- Assistance in managing events pertaining to the Division and School
- Assistance with the procurement and supply of research or teaching-related materials
- Managing maintenance and other IT-related queries for the Division
Additional Information
- Please ensure the title and reference number are indicated in the subject line.
- Only shortlisted candidates will be contacted and may be required to undergo competency and pre-placement-medical assessments.
- An application which does not comply with the above requirements will be regarded as incomplete.
- While we have tried to ensure the accuracy of the information, Salary Magazine cannot accept any responsibility or liability for any errors or omissions.
- You should always check with the Job Center or employers directly to confirm the details are still accurate before applying.
- If you need further help with this job or any other, please feel free to ask.
- Best of luck with your job application!
To apply, please e-mail the below documents in a single pdf file:
- UCT application form;
- Cover letter;
- Curriculum Vitae (CV)
Ref No
- E241022
Remuneration
- The annual cost of employment, including benefits (where applicable), is between R378 203 – R444 945 commensurate with experience level and education.
Enquiries
- 021 406 6306
Centre
- Division of Epidemiology and Biostatistics
Application Form
Download Full Vacancy
For Attention
- Ansaaf Brink